Are you a travel planning expert with a passion for precision and organisation? Do you have extensive experience in planning logistics in the Middle East? We’re seeking an experienced Executive Assistant/Roadshow Coordinator to join our fast-paced team and manage complex business travel and investor roadshows across the GCC region. This is a high-profile role requiring exceptional organisational skills and cultural awareness.
About the Role
You’ll work closely with another seasoned EA to support a team of three senior Executives (two based in Dubai), ensuring seamless coordination of investor meetings and roadshows across the Middle East.
Key responsibilities include:
* Calendar Management: Handle intricate, ever-changing schedules across multiple time zones, prioritising investor meetings in the UAE, Saudi Arabia, Qatar, and other GCC territories.
* Roadshow Logistics: Take ownership of multi-leg travel itineraries, accommodation, ground transportation, and business dinners, tailoring agendas to local customs and preferences.
* Communication Hub: Act as a trusted liaison, representing the firm in sensitive communications with Middle East-based clients.
* Meeting Preparation: Prepare briefing materials and investor notes at short notice with accuracy and discretion.
* CRM Management: Use Salesforce to track investor interactions and ensure timely, accurate data entry.
* Expense Reporting: Reconcile multi-currency expense reports, ensuring compliance and correct coding.
* Event Support: Assist with regional office events and contribute to a collaborative team culture.
What We’re Looking For
* Minimum 8+ years’ experience as an Executive Assistant, ideally within financial services.
* Proven track record supporting senior executives in a global financial or investment firm, with exposure to the Middle East.
* Strong understanding of cultural nuances and logistical challenges in regional roadshow planning.
* Ability to troubleshoot and respond outside standard business hours when needed.
* Proficiency in Salesforce and MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with Workday.
* Exceptional organisational skills, attention to detail, and adaptability in a fast-changing environment.
* Strong interpersonal skills, discretion, and a proactive, collaborative approach.
Why Apply?
* A supportive, collaborative EA culture with excellent leadership.
* Hybrid working (typically 3 days in office, 2 remote, with flexibility).
* Stunning West End offices with on-site perks: breakfast and lunch provided, cycle storage, and showers.
* Competitive benefits package and bonus.