Summary of Role:
To work in an administration role in a busy department fulfilling the below duties. The candidate will also be required to work on reception and provide cover for the main receptionist as and when required. The ideal candidate would be someone who is happy to work across different teams and get involved in multiple different tasks.
Role Description:
1. Support the production of site packs through the printing and folding of Drawings
2. Maintaining all customer correspondence with respect to projects, archiving of completed contract documentation, email management, document tracking and archiving.
3. Assisting with drawings to/from the shop floor, despatch notes and hand over to courier’s
4. Sending correspondence and documentation to customers, maintaining document transmittal records
5. Maintaining paper records, filing, collating, checking, photocopying, scanning as required
6. Maintaining electronic records, databases, spreadsheets
7. Ensuring all projects are conforming to all QA for documentation
8. Chase up of outstanding documentation
9. Travel bookings.
10. General admin duties such as typing, shredding, monitor of stationery cupboard and reordering stock, maintenance of printers and their supplies, post distribution
11. Reception cover, including answering the telephone
12. Laying out and clearing up of refreshments for meetings (coffee, buffets)
Essential Requirements:
13. Proven administration experience,
14. Good organisation skills
15. Attention to detail
16. Good interpersonal skills and not afraid to challenge
17. Good skills/experience in Word, Excel, Outlook, databases
Personal Qualities (essential):
18. Able to work under pressure, to strict deadlines, sometimes juggling multiple demands
19. Able to work on own initiative
20. Willingness to learn and be pro-active
21. Flexibility over hours from time-to-time
22. Good personal skills, comfortable with meeting/greeting visitors
23. Good telephone manner
In return Capula offers the following benefits to permanent employees
24. 25 days holiday plus bank holidays
25. Flexible working
26. Pension
27. Life assurance policy
28. Private health care
29. Lifestyle screening
30. Salary sacrifice programme
31. Mental health assistance programme
32. Cycle to work scheme
33. Green car scheme
34. Support in achieving professional status (e.g. IEng, CEng) and professional memberships fees are covered
NOTE TO EMPLOYMENT AGENCIES : We are currently only working with our preferred suppliers.
To express an interest in this position, simply apply below or you can e-mail with a cover letter and CV, quoting the job reference number.