Job Description
Part – Time Book Keeper, Payroll and HR Administrator
Location: Henley in Arden
Working Pattern: Office based initially, following a successful training period part hybrid working (i.e. office and working from home) will be permitted
This is a permanent position – 15 – 20 hours per week
We are a growing leisure company with our Head Office based in Henley in Arden. We are currently recruiting for a Part – Time Book Keeper, Payroll and HR Administrator. This role is ideal for someone who thrives in a structured environment, enjoys high-volume data entry, and takes pride in accuracy and attention to detail.
The role requires strong organizational skills, excellent communicator and proficiency in Sage 50 Accounting and Payroll software.
Job Description
Purchase Ledger
The position is heavily focused on data processing and requires a methodical approach. You will support the wider finance function by helping to clear down the purchase ledger, resolving queries, and ensuring all transactions are recorded and reconciled in a timely manner.
Core responsibilities
* Checking to ensure correct invoicing by suppliers, to process invoices after matching with their corresponding documentation and to obtain the required authorisation for invoice clearance
* Support with and resolve supplier queries, working effectively with Managers, other departments and creditors
* Complete supplier statement reconciliations
* Prepare and process weekly payment runs
* To liaise with Site Managers and Management Team as required to ensure that invoices are processed in a timely manner
* Bank Reconciliation
Payroll
Fortnightly payroll processing comprising of salaried employees 20% and variable hourly rate 80% - Total employees approximately 130. Duties involve managing payroll processing, including calculating wages, processing deductions, and ensuring timely and accurate payments, while also providing general human resources support.
Key duties include maintaining employee records, assisting with new hires and terminations, responding to payroll and benefits inquiries, and ensuring compliance with labour laws and regulations. This role requires strong organizational skills, attention to detail, and proficiency in payroll software.
Core responsibilities
* Payroll processing: Calculate wages, overtime, and bonuses; process employee salaries and benefits; and ensure timely and accurate payment through electronic transfer or other methods.
* Data and record management: Enter and maintain employee data in payroll and HR systems, including records of wages, hours, deductions, and personal information.
* Compliance and legal adherence: Ensure all payroll activities comply with up to date employment legislation, tax, and statutory payments for example SSP and SMP
* Employee support: Serve as a point of contact for employee questions regarding payslips, timesheets, taxes, and benefits.
* HR administration: Assist with the administration of new hires, terminations, and changes to employment terms; handle related paperwork and data entry.
* Reporting and audits: Prepare payroll reports, and assist with end-of-year reporting and tax filings P60.
Key skills and qualifications
* Proficiency in Sage 50 Accounting and Payroll software, with a knowledge of HR information systems.
* Strong analytical skills and meticulous attention to detail.
* Excellent communication skills, both written and verbal.
* Ability to maintain confidentiality.
* Good organizational and time management skills with the ability to multitask and prioritize effectively.
* Familiarity with employment laws, tax regulations, and wage and hour laws.
* Ability to work independently and proactively.