Executive Assistant to CFO & Global Director of Supply Chain - Maternity, London
Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionised the face of the global beauty industry by decoding makeup applications for everyone, everywhere, with an easy-to-use, easy-to-choose, easy-to-gift range. Today, Charlotte Tilbury Beauty continues to break records across countries, channels, and categories and to scale at pace.
Over the last 10 years, Charlotte Tilbury Beauty has experienced exceptional growth and is one of the most talked-about brands in the beauty industry and beyond. It has become a global sensation across 50 markets (and growing), with over 2,300 employees globally who are part of the Dream Team making the magic happen.
Today, Charlotte Tilbury Beauty is a truly global business, delivering market-leading growth, innovative retail and product launches fueled by industry-leading tech — all with an internal culture of embracing challenges, disruptive thinking, winning together, and sharing the magic. The energy behind the brand is infectious, and as we grow, we are always looking for extraordinary talent who want to be part of this success and help drive our limitless ambitions.
About the role
The primary role of the Executive Assistant is to be the ‘right hand person’ to the Chief Operating and Financial Officer and the Global Director of Supply Chain. The individual must understand the importance of prioritizing meetings, managing workload, and administering effective meeting cadence across the senior leadership team and external stakeholders.
The Executive Assistant will support both leaders with minute-taking at relevant internal meetings. The role requires a firm understanding of the business dynamics, its departments, priorities, people, and strategies. The ideal candidate will have excellent organizational and interpersonal skills, a proactive attitude, and the ability to thrive in a fast-paced environment.
Key responsibilities
* Manage diaries and inboxes, prioritizing appointments to maximize impact, considering multiple time zones, and optimizing meeting schedules.
* Plan and prioritize diaries and mailboxes, ensuring pre-reads, agendas, minutes, and follow-ups are handled efficiently.
* Produce timely briefings, presentations, and notes for leadership meetings.
* Manage travel arrangements and expenses, including international trips and global team gatherings.
* Oversee team budgets, process invoices, and liaise with the finance team.
* Handle additional duties or projects as required, including occasional out-of-hours work.
* Assist with external commitments and facilitate employee engagement initiatives.
* Support team initiatives such as meetings, social events, and recognition programs.
* Act as a point of contact for Finance and Supply Chain teams for queries.
Collaboration
Maintain effective working relationships with the CFO, Global Director of Supply Chain, the executive team, and other stakeholders to achieve objectives.
Candidate profile
* Excellent interpersonal skills and the ability to handle sensitive situations with discretion.
* Strong communication skills, both written and oral.
* Experience managing senior stakeholders in a fast-paced environment.
* Ability to handle confidential information with integrity.
* Strong presentation skills and the ability to convey complex messages clearly.
* Experience giving and receiving constructive feedback.
* High emotional intelligence, adaptability, and resilience under pressure.
* Alignment with the company's values and culture of empowerment and innovation.
Benefits
* Hybrid working model with flexibility.
* 25 days holiday plus bank holidays, plus an additional day for your birthday.
* Inclusive parental leave policy.
* Financial security benefits including pension and life assurance.
* Wellness programs, social benefits, and pet-friendly policies.
* Employee product discounts and gifts.
At Charlotte Tilbury Beauty, we celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage candidates from all backgrounds to apply.
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