AI Safety Connect is looking for a Program Manager.
Overview
* Full-time contract: beginning as a six-month fixed-term contract with the intention to convert to a permanent role
* Language: English
* Location: Remote, based in UTC+0 to UTC+4
* Salary: $85,000–$110,000 annualised (geo-adjusted), prorated for the contract period
* Applications closing: until filled
Job Description
AI Safety Connect (AISC) is a Track 1.5/2.0 diplomatic convening organization focused on international coordination on frontier AI safety. We convene governments, frontier AI laboratories, academia, and civil society — building the multilateral dialogue infrastructure required to manage the risks and opportunities of advanced AI.
AISC is entering an ambitious 2026-2027 program cycle that includes the UN General Assembly 81st Session in New York, a series of smaller workshops with strategic partners, and ongoing diplomatic engagement across regions.
As Program Manager, you will be responsible for translating ideas and strategic direction from the Co-Directors into delivered programs — owning the end-to-end execution of workshops, coordinating with the team and external partners on flagship events, and building the project infrastructure that allows AISC to operate at the pace its mandate demands.
This role is structured as a six‑month fixed-term contract with the explicit intention of converting to a permanent, full‑time position. We have framed it this way to give both you and us a clear window to confirm fit, alongside the practical realities of funding cycles. Strong performance during the contract is the path to permanent conversion, and the compensation band remains the same upon conversion.
This is a delivery and execution role. Strategic direction comes from the Co‑Directors, Nicolas Miailhe and Cyrus Hodes, and from the Director of Program & Operations. Your job is to take their direction — often early‑stage, fast‑moving, and evolving — and turn it into clear plans, coordinated teams, and well‑executed programs.
Responsibilities
Project Initiation (40%)
You will translate strategic direction from the Co‑Directors and the Director of Operations into actionable program plans. This includes:
* Scoping new events, workshops, and convenings from initial concept through to a clear project plan, including objectives, audience, format, partners, and success criteria.
* Building project timelines, identifying critical path dependencies, and surfacing risks and resource gaps early.
* Identifying and onboarding the right delivery team for each project, including internal staff allocation and external contractors (event production partners, designers, photographers, videographers, local logistics support), for flagship programs you will coordinate with the Director of Program & Operations.
* Establishing budgets in collaboration with the Director of Program & Operations and tracking spend against plan throughout the project lifecycle.
* Setting up the project management infrastructure for each project — task lists, partner trackers, communication cadences, and documentation — so that work is visible and accountable across a distributed team.
* Initiating knowledge partner outreach and coordination, working alongside the Co‑Directors and other team members on stakeholder engagement.
Small Workshop Delivery (30%)
You will lead end‑to‑end execution of small workshops and convenings (typically 30–75 participants) held between flagship events. This includes:
* Owning the full delivery cycle: venue and vendor selection, partner coordination, agenda logistics, registration management, attendee communications, materials production, on‑site execution, and post‑event wrap.
* Coordinating with co-hosting partners and local delivery teams, including international partners in regions where AISC is convening.
* Managing contractor relationships across event production, design, and logistics, with clear scopes of work and accountability.
* Travelling internationally to deliver these workshops on the ground.
* Producing post‑event documentation and reporting that supports funder accountability and informs future programs.
Large Event Delivery (30%)
You will support delivery of AISC’s flagship events — UN General Assembly High-Level Week being the most prominent in this contract period — working under the Director of Program & Operations and alongside our external production partner. This includes:
* Owning specific workstreams within the larger event, with clear deliverables and timelines.
* Coordinating contractors and external production partners, ensuring scopes of work are met and dependencies are managed.
* Managing attendee logistics, registration, and on‑site coordination at scale.
* Travelling to the event location for delivery, including pre‑event site visits where required.
* Contributing to post‑event reporting, documentation, and lessons learned.
Role Requirements
Essential
* Five or more years of experience delivering complex programs, events, or projects in fast‑moving environments — ideally in international, multi‑stakeholder, or diplomatic settings.
* Proven track record of taking high‑level direction from senior leadership and translating it into actionable plans, without requiring detailed instruction.
* Exceptional agility and comfort with ambiguity. AISC’s leadership generates ideas at pace. You are someone who can absorb a half‑formed concept, ask the right clarifying questions, and return with a workable plan — and who is energized rather than frustrated by shifting priorities.
* Demonstrated ability to deliver events, convenings, or programs end‑to‑end, including budget ownership, vendor and contractor management, and on‑site execution.
* Strong project management discipline, including comfort with project management tools, structured planning, and clear documentation.
* Excellent written and verbal communication, including the ability to communicate clearly across cultures, time zones, and seniority levels.
* Willingness and ability to travel internationally for events, workshops, and partner engagement.
* Based in UTC+0 to UTC+4 with the ability to maintain working overlap across the team’s time zones.
* Genuine interest in AI safety, AI governance, or international policy.
Strongly preferred
* Experience working in or adjacent to Track 1.5/2.0 diplomacy, multilateral institutions, or international policy convening.
* Familiarity with the AI safety, AI governance, or frontier technology policy landscape.
* Experience working with senior diplomatic, government, or executive stakeholders, including comfort with the discretion these relationships require.
* Experience operating in a small, growing organisation where roles are still being defined and processes are still being built.
* Working knowledge of additional languages, particularly French, Mandarin, or Arabic.
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