About The Role
At GRAHAM, we are passionate about enhancing outcomes for our clients and their end users in the delivery of industry leading Facilities Management services throughout the UK and Ireland. Supporting the conditions for students to learn, or protecting our partners through compliance and environmental services, we know our varied work transforms and maintains the places where we live, work and relax. Committed to delivering lasting impact, we strive to make a difference. We’re also committed to investing in our people and creating the conditions for them to excel.
If you are a talented Procurement Administrator with an appetite to succeed, we want you to join our team.
Reporting to the Procurement Manager the successful candidate will be responsible for providing general administration support to the Procurement Team in relation to raising purchase orders, engaging with 3rd party Supply Chain, document storage, data integrity analysis, data cleansing and any other duties as and when required in order to provide an efficient and responsive service in a demanding but rewarding team environment. Location: Wildflower Way, Belfast
Hours Per Week: Monday - Friday, 37.5 Hours
Job Type:Permanent /Full Time Duties and Responsibilities:
1. Raise Purchase orders for materials, subcontract and hire requests as instructed by other members of the Procurement team.
2. Send out enquiries for pricing with direction from other members of the Procurement team.
3. Liaise with supply chain to expedite orders.
4. Liaise with internal stakeholders to assist with resolving any issues.
5. Assist the Procurement team with managing the shared inbox.
6. Liaising with both internal and external stakeholders partners to formulate and circulate internal and external reports.
7. Assist with data cleansing and Procurement data management.
8. Assist with document storage.
9. Assist Procurement team with maintaining process documents.
10. Any other general administration duties as and when required.
This job description is intended to give the post holder an appreciation of the role envisaged for the job title and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals. #GRAHAMFMNIJobs
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About You
Essential Criteria
14. Demonstrate a minimum of 2 years’ experience in a similar environment
15. Demonstrate previous experience in dealing with suppliers and subcontractors
16. Proven ability to work within a team environment to strict deadlines
17. Competent IT Skills eg. Microsoft Office Package
Desirable Criteria
18. Experience in either Construction or Facilities Management sector
19. Previous experience of using document storage solutions
20. Previous experience of using Purchasing / Procurement / Supply Chain Management systems
21. Knowledge of local and UK supply chain