Main Purpose of the Job:
The School Administrative Officer is a key member of the school's support team, responsible for ensuring the smooth and efficient operation of the school office. This role involves a wide range of administrative and organisational tasks, supporting the leadership team, staff, pupils, and parents. As the first point of contact for many visitors and enquiries, the Administrative Officer plays a vital role in promoting a welcoming and professional image of the school.
Office Administration & Reception
* Oversee the smooth day-to-day running of the school office, ensuring a welcoming and professional environment.
* Act as the first point of contact for parents, visitors, and external agencies - handling phone calls, emails, and face-to-face enquiries with efficiency and warmth.
* Coordinate school communications such as newsletters, letters to parents, and website updates.
* Support the organisation of school events, trips, and meetings, including diary management for senior staff.
Pupil & Attendance Support
* Maintain up-to-date medical records.
* Maintain confidentiality and support safeguarding procedures by managing sensitive information appropriately.
Administrative & Clerical Support
* Provide comprehensive administrative support to the Headteacher and senior leadership team, including minute-taking, data entry, and report preparation.
* Maintain manual and computerised records using the school's MIS (e.g. Arbor), producing reports and data as required.
* Manage general clerical tasks such as photocopying, filing, word processing, and handling correspondence.
* Sort and distribute mail, complete standard forms, and submit returns to external agencies (e.g. DfE).
HR & Compliance
* Support HR processes including maintaining staff records, processing DBS checks, and assisting with recruitment.
* Ensure compliance with school policies, including safeguarding, data protection, and health and safety.
IT & Systems Support
* Confidently use ICT systems and software (e.g. Word, Excel, databases) to support administrative tasks.
Team & School Support
* Support the school's ethos and values, promoting a positive and inclusive environment for all.
Job Types: Part-time, Permanent
Pay: £28,617.00 per year
Benefits:
* Company pension
* On-site parking
Work Location: In person