Job Description
A leading investment bank are urgently looking for an experienced Team Assistant to support their sales team on a 12-month contract with likelihood to extend.
This role is fully onsite in Canary Wharf
Key Responsibilities
* Proactively manage constantly changing diaries, resolve scheduling conflicts, and prioritise time-sensitive tasks
* Arrange meeting logistics including rooms, restaurants, conference call/video facilities, and catering
* Act as gatekeeper for all requests, managing high volumes of calls, emails, and external interactions up to CEO level
* Prepare meeting data packs and ensure all attendees are fully briefed
* Maintain CRM records and manage sensitive data with discretion
* Provide ad hoc administrative support including document preparation, filing, presentation edits, and recruitment coordination
* Coordinate complex travel itineraries including flights, hotels, visas, and ground transport
* Organise events such as client entertainment, offsites/on-sites, and team socials
* Prepare, track, and process expenses accurately and in line with policy
Skills & Experience
* Proven administrative experience within a fast-paced corporate environment
* Highly organised with exceptional time management and the ability to multitask under pressure
* Strong interpersonal skills with a confident, friendly, and professional demeanour
* Proactive, resourceful, and able to work autonomously when required
* Excellent written and verbal communication skills
* High attention to detail, strong work ethic, and a collaborative mindset
* Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
* Ability to maintain strict confidentiality and adapt to changing priorities; willingness to work overtime when needed.
If you possess the relevant skills and experience please submit your CV today!
Ref: JMM143499
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