Overview
Executive Assistant (Temporary Bank) | 8841 | Temporary Contract for 6 months ending no later than 31st March 2026 | 30 hours per week across 4 days (non-working day is Wednesday) | £25,570 per annum | (Grade G) | Hybrid/County Hall, Norwich
We are seeking a highly organised and proactive individual with exceptional communication skills and a keen eye for detail to provide Executive Assistance and administrative support to our Senior Leaders (our senior leader roles include Executive Directors, Lead and Departmental Directors).
Key Responsibilities
* Executive Support: Provide executive assistance / PA / administrative support at Director/Senior Leadership level. Demonstrable previous experience in this area is essential.
* Diary Management: Proactively manage your own time, and the Director’s schedule, including planning local and national travel and meeting arrangements, email management and correspondence. Prepare and research information to brief the Senior Leader effectively.
* Stakeholder Management and Customer Service: Build robust and trusted working relationships with external and internal stakeholders, national agencies and government bodies.
* Confidentiality and Sensitivity: Handle highly sensitive and complex information with the utmost confidentiality. You will be expected to handle delicate situations and often difficult information discreetly and professionally.
* Information Management: Deal with sensitive and complex information, ensuring confidentiality is always maintained. Demonstrate personal resilience and the ability to follow up on actions to meet deadlines in an often fast-paced, dynamic environment.
* Service Improvement: Collaborate with colleagues in the Executive Support Service to continuously improve the service and support the Council’s broader Business Support and Administration operating model.
* Software and Technology Skills: Experience of using MS365 Office Systems, including SharePoint, Power Point, Outlook, Teams.
Qualifications and Skills
* Experience in executive assistance/PA or equivalent senior stakeholder support.
* Strong diary management and organisation skills with the ability to plan busy schedules and travel.
* Excellent communication and interpersonal skills; confident in engaging with a range of stakeholders.
* Ability to handle confidential information with discretion.
* Proficiency with MS365 (SharePoint, PowerPoint, Outlook, Teams).
Benefits
* Competitive salary
* Generous holiday entitlement
* Health and Wellbeing services including fast-track physiotherapy and a free counselling service
* Flexible working opportunities including flexi-time, part time, remote and hybrid working – dependant on job role and business need
* Financial benefits such as Norfolk Rewards discounts
* Blue Light card for Fire Service and Social Care Workers
* Relocation expenses (where applicable)
* An advance of expenses for travel
* Local Government Pension Scheme with generous employer contribution, life assurance, death in service payments and dependants’ pensions
* Tax efficient pension options and bike schemes
* Access to tax-efficient car lease scheme for greener travel (subject to eligibility)
* Referral bonus for referring someone to a hard-to-fill job
Application information
Closing date: Sunday 14th September 2025 at 23:59. Please note that, due to urgency, the advert may close sooner than the stated closing date as applications are assessed as received. For more information, read the full Job Description and Person Specification.
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