Job Title: Events Assistant - Contract Role
Outside IR35 £120 per day
Location: Flexible working with 2 days per week in a London-based office (plus travel to a European city in early June).
Contract Duration: 9 Weeks (Mid-April - Mid-June)
About the Role
We are seeking a highly experienced and professional Executive Assistant to join on a short-term contract, supporting the delivery of a major international technology event. I will need to see good hands on experience on your CV in a similar events assistant role, ideally for a large scale, global, event. Large events experience rather than small pop up events experience is what is required here
You will play a key role in the planning and execution of a high-profile industry summit, acting as a primary point of contact for senior stakeholders and guest speakers. This role requires a polished, detail-oriented professional who can operate confidently in a fast-paced, high-visibility environment.
Key Responsibilities
Speaker Management
* Maintain and manage a comprehensive speaker database (including internal, client, and partner speakers)
* Collect and track key speaker information such as job titles, headshots, and company assets
* Manage speaker registration, legal documentation, and presentation submissions
Team Support
* Assist with updating event web pages and speaker information
* Organise and manage calendars, documents, and shared files
* Provide administrative support to senior stakeholders across marketing and event teams
* Track and organise information using collaborative digital tools
Speaker Liaison
* Deliver a high-touch experience for guest speakers, managing logistics, rehearsal schedules, and requirements
* Act as a key point of contact, ensuring a smooth and professional speaker experience
Event Support (On-site)
* Travel to a European location to support live event delivery
* Assist with speaker rehearsals and coordinate with technical teams
* Provide on-site support during event days, ensuring sessions run smoothly
* Troubleshoot and resolve any issues in real time
Required Skills & Experience
* 10+ years' experience as an Executive Assistant or in a similar role
* Strong organisational and administrative skills with exceptional attention to detail
* Excellent communication skills, with the ability to engage confidently with senior stakeholders and executives
* Proven ability to manage multiple priorities in a fast-paced environment
* Ability to work both independently and collaboratively
* Flexible and adaptable approach to changing requirements
* Willingness and availability to travel for event delivery
Desirable Experience
* Experience supporting events or working in event delivery environments
* Exposure to the technology sector
* Familiarity with collaborative workplace tools (e.g. cloud-based document and workflow platforms)
What's on Offer
* Opportunity to support a high-profile international event
* Hands-on experience in event delivery and speaker management
* Fast-paced, collaborative working environment
* Travel and accommodation expenses covered for event delivery
Key Dates
* Start: Mid-April
* Contract Length: 9 weeks
* Event Delivery: Early June (European travel required). The travel to the event in Europe will be fully expensed along with day to day food / essentials there.
Sphere Digital Recruitment is acting as an Employment Business in relation to this vacancy.
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