HR & Office Administrator
Hours of Work:
hour per week
– Monday – Thursday, with 45 minutes lunch break
– Friday
Scope of the Position:
The Administrator’s role is to support the HR function in delivering a first-class HR service and office administration.
Duties & Responsibilities:
• Business office administration including, dealing with Insurances,pany vehicles, mobile phone contracts, private medical provider.
• Coordinate travel booking and itinerary for meetings held at the UK plant, arranging hotels, travel arrangements, catering etc.
• Booking of catering for internal business meetings.
• Recruitment administration; creating job advertisements, scheduling interviews, reference checks, Rights to work checks and audits.
• Support onboarding of new starters and offboarding of leavers.
• Updating HR system.
• HR administration in relation to employee records & employee correspondence.
• Monitoring of HR & Data Protection inboxes.
• Administration support for HR projects.
• Administration of all training and development activities; booking training and recording training costs and hours onto the HR system.
• Support with all Wellbeing and Event activities.
• Administration of CSR (Corporate Social Responsibility) initiatives.
• Coordinate employeemunications, including announcements, memos and notices (including digital format and tv screen)
• Administration withmunications; translate documents into various languages.
• Coordinate monthlypetitions; contribute to employee engagements.
• Handle employee enquiries; including private medical, benefits etc.
• Assist in HR meetings; taking minutes of meetings and typing up accurate minutes.
• Arrange and assist in Return-to-work meetings following absences.
The above is not exhaustive. Other duties and responsibilities may be added as the employee’s immediate supervisor deems appropriate.
Skills Required:
Mid-level experience.
Previous experience of working in a busy office desirable.
Previous experience of working in HR preferable, however, not essential as full training can be given.
Knowledge Required:
• Full Microsoft office.
• Creative with using power point and use of Canva (not essential).
• Professional and courteous manner.
• Knowledge of taking and typing up minutes of meetings essential.
• HR Confidentiality is essential.
Qualifications Required:
GCSE in Maths and English
Microsoft Office
CIPD level 3 (not essential; training can be given)
Canva design desirable; not essential, training can be given
The document is a guide only and should not be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and will be amended in the light of changing needs of the organisation.
Benefits:
Free onsite parking
Option to opt in for private medical cover
Goodpany pension scheme
Wellbeing & events programme
Free EPA (Employee Assistance Programme)
Early finish on a Friday
34 days holidays (inclusive of bank holidays)
#4755207 - Adam Hamer