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About The Job
We are looking for an Assistant Document Controller to join our team in Sheffield.
* Full-time
* PMO
* Sheffield - Hybrid
About The Job
We are looking for an Assistant Document Controller to join our team in Sheffield.
This is a crucial support role where you will have the opportunity to manage and organise project documents to ensure accuracy, accessibility, and compliance with internal and external regulations.
Reporting to the Document Controller, you will assist them in maintaining an efficient document control system across several projects.
Salary: Up to £25,000, depending upon skills and experience.
WHO ARE ITI GROUP?
Through our 50 year history, ITI Group has combined the skills, experience, and knowledge of many recognised and respected industry names to become a leading partner for industry. We develop and integrate digital transformation solutions for Energy, Nuclear and Industrial manufacturing sectors. We advance safe, secure and sustainable operations through the innovative use of technology.
You’ll be joining a global brand with locations across the UK, Europe and North America. Our people work together with clients to solve problems, unlock the potential of the connected world, and create solutions that deliver value.
At the heart of ITI Group is a complete commitment to innovation and transformation. Our people are practical, insightful and dynamic, with a personal approach. We are dedicated to working in partnership with our colleagues, leaders and customers, and developing a culture that allows us to inspire, and deliver a safe, sustainable future where people shine.
You Will
SUMMARY OF ROLE AND RESPONSIBILITIES
* Register and track drawings, technical queries (TQ), Request for information (RFIs), specifications and submittals in compliance with project requirements.
* Maintain version control for engineering documents/drawings.
* Ensure proper transmittal of documents and drawings to external project stakeholders.
* Maintain drawing/documents registers, logs and DMSs.
* Use specific document management systems (e.g. DALUX, Aconex, ACC etc)
* Archive accepted project drawing/documents for future reference or litigation purposes.
* Handle confidential documents securely.
* Distribute documents to relevant project stakeholders and team engineers.
* Retrieve files on the request by approved personnel.
* Scan, photocopy and archive drawings and documents.
* Prepare reports and documentation for meetings.
* Work closely with project managers, engineers and subcontractors to ensure timely document approvals.
* Assist in preparing documentation for audits, inspection and handover.
* Ensure that all document /drawings comply with company policies and industry standards (ISO, GDPR).
* Ensure all documents meet legal and contractual obligations.
Summary Of Requirements
We are looking for:
Experience And Knowledge
* Familiarity with general process workflows.
* Experience with collaboration tools: MS Outlook, MS Teams etc.
* General IT Proficiency: MS Office (Excel for register etc), Adobe Acrobat.
Skills And Abilities
* Strong attention to details (for quality checking drawings & docs).
VALUES
In line with our company values we are looking for someone who,
Will 'Deliver' what we promise
????Will demand the highest levels of 'Safety and Security'
Will apply 'Technical Mastery'
Is committed to 'Continual Learning'
Can work 'Collaboratively'
Will challenge the norm to make a difference through 'Innovation'
What We Can Offer You
Inspire and innovate with us; Join ITI Group, a place where you can shine! Find out more about what we can offer you by visiting our careers page on the ITI Group Website.
Benefits
At ITI Group our people are our best asset. We offer a variety of benefits, to attract and retain talent, which include:
* 25 days annual leave, 8 Bank Holidays, plus the ability to buy and sell up to 5 days per year
* Flexible start and finish times, including flexi-Fridays
* Competitive Employee Referral Award Scheme
* Life Assurance
* Pension
* Payment of professional membership fees
* Healthy Extras - Employee Assistance Programme, access to a practising GP, Confidential Advice
* Enhanced family friendly policies
ITI is an equal opportunities employer. For more information, please refer to our Equality of Opportunity statement on the ITI Group Careers page.
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Last name *
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Are you able to evidence your Right to Work in the UK? * Yes No
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Where did you hear about us? * LinkedIn Website Indeed Google Search Glassdoor YouTube Instagram Friend/Family Recommendation Industry Event Current Employee Careers Fair Other
What Document Management Systems are you aware of? *
How many years of Administrative experience do you have? *
Do you have experience using Microsoft Office (e.g., Word, Excel, Outlook, PowerPoint)? * Yes No
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Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Software Development
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