Social network you want to login/join with:
Seequent builds world-leading subsurface software, helping create a better understanding of the earth to ensure a better world for all.
We are constantly evolving at the forefront of technology to transform how geo-professionals work, eliminating barriers to understanding by connecting software, teams, and the tools they need.
Every day, our customers in over 100 countries work to develop mineral resources more sustainably, design and build better infrastructure, protect the environment, source renewable energy, and help resolve historical challenges such as groundwater contamination and ageing infrastructure.
Our integrated earth modelling, geo-data management, and team collaboration software enables them to see a more complete picture of the earth: because with more understanding comes better decisions – for people and the planet.
Headquartered in New Zealand with global reach, Seequent is the specialist subsurface software company within Bentley Systems. Together, we are helping build a more resilient world.
We’re a high growth, people-centric success story.
Seequent is a Bentley Systems company, working together to build a better future.
Overview of Role
To support the rapid growth of our business, we are seeking a highly motivated Sales Administrator to work on a hybrid basis (1 or 2 days a week) from our new office in Reading, UK. This role will be responsible for providing sales administration support to the sales teams, primarily focusing on the co-ordination and administration of tenders, aiding with regional renewals for transactional accounts, contract administration for selected accounts and academic institutions, and the administration support for centralised training activities.
The role will also help with other sales administration activities including setting up user licences, occasional event support, and other miscellaneous sales administrative support.
The position is a supporting function, driving efficiency into the teams through the centralisation of administrative tasks like tender management, contract and training administration, and sales administration especially around transactional renewals, allowing sales roles to spend more time on customer-facing activities.
This role reports to the Sales Operations Manager responsible for EMEA Sales Analytics, forecasting, and sales administration.
What You Bring to The Team
* Coordinate and administer tenders, managing client engagement under the direction of the sales team leader.
* Provide administrative support completing tasks for tender submissions.
* Manage project timelines and stakeholders for tender submissions.
* Project manage complex tenders, taking responsibility for plans, timelines, tasks, and stakeholder management to support the sales leader.
Contracts (incl. Academics)
* Review and assist with creation and submission of customer contracts such as enterprise deals (MSAs), liaising with legal, finance, and customers.
* Assist with sales admin tasks such as supplier setup and related documentation.
* Help with administration overhead for CSS training sessions, including registration, license management, marketing coordination, invoicing, and certification.
* Own the administration for these activities in the Projector system and manage the process as required.
* Assist account teams with admin tasks like chasing debtors.
Renewals
* Assist with EMEA transactional renewals, sending quotes, and liaising with customers to close opportunities in SFL.
* Occasionally set up licenses or provide holiday cover for other admin roles.
* Aid CSM Academics with contract administration and license setup.
Qualifications & Experience
* 5+ years of sales and contract administration experience.
* Experience with complex tenders and contracts highly desirable.
* Customer-facing experience with strong communication and empathy skills.
* Excellent communication and interpersonal skills across digital channels.
* Strong planning, organizational, and multitasking skills.
* Bachelor’s degree typically required.
* Experience with sales and business process technologies (CRM, ERP, Excel, etc.).
* Highly organized, process-oriented, collaborative, and detail-oriented.
* Proficiency in Microsoft Excel (pivot tables, VLOOKUP, GETPIVOT, etc.).
* Experience working with remote teams preferred.
* Second language (French, German, Spanish, Dutch) is a plus.
* Ability to work independently, prioritize, and meet deadlines.
* Discretion when handling confidential information.
* Quick-response capability required.
Why you will enjoy working with us
* Flexibility – hybrid work model for work-life balance.
* Wellbeing – health benefits, vacation, Headspace subscription, wellness webinars, EAP.
* Financial – competitive pay, employee stock purchase plan, RRSP options (location-dependent).
* Learning – training resources and internal promotion culture.
* Connection – events for knowledge sharing and networking.
#LI-DM1
Inclusion + Diversity
We are committed to diversity and inclusion. If you require accommodations during recruitment, please let us know in your cover letter, and we will work with you to meet your needs.
#J-18808-Ljbffr