Job Introduction
Group Retail Operations Directors Executive Assistant
We are currently recruiting for an Executive Assistant to provide administrative support to our Group Retail Operations Director.
The hours of work are flexible, but we are looking for somebody who can commit to 8.30am/9.00am - 4.30/5.00pm, Monday to Friday. This role is based on-site in Shirley, Solihull, with some travel to our dealerships as required.
Basic salary up to £32,000, with an OTE of up to £37,000 plus benefits.
This busy and varied role involves diary management, correspondence, calls, travel arrangements, handling confidential information, minute-taking, meetings, and ad-hoc admin tasks.
Role and Responsibilities
* Provide full administrative support to the Head of Finance & Value-Added Products and Sales Developments Managers.
* Manage diaries, organise training, and schedule appointments.
* Plan ahead to meet deadlines and business requirements.
* Coordinate and compile responses to unregulated complaints from manufacturers and finance providers.
* Handle confidential calls, inquiries, and requests internally and externally.
* Manage incoming emails, post, and correspondence.
* Organise and attend meetings, taking minutes.
* Prepare monthly reports and paperwork for meetings and manufacturers.
* Perform ad-hoc admin duties to support the managers.
About You
The ideal candidate will be highly organized, detail-oriented, and possess excellent communication skills. You should be comfortable working in a professional and confidential environment.
* Relevant experience in a similar role.
* Ability to remain calm and tactful under pressure.
* Act with integrity and humility.
* Build strong relationships across all levels.
* Self-motivated and able to work independently.
* Strong communication, time management, and interpersonal skills.
* Attention to detail and organizational skills.
* Proficiency in Word, Excel, Outlook, and PowerPoint.
What We Offer
* 33 days holiday including bank holidays
* Company pension
* Wellness programme
* Sick pay
* Group life insurance
* Staff discount on car servicing
* Discounts on retailers, restaurants, cinemas, and holidays through Listers Benefits
* Long service and loyalty incentives
* Staff referral scheme
* In-house, manufacturer, and professional qualifications
* Free/on-site parking
* Company events
Why Listers?
Founded in 1979, Listers Group is one of the largest privately and family-owned motor retailer groups in the UK. Our success is driven by our team of over two and a half thousand dedicated employees. We represent some of the world’s most prestigious car brands across the Midlands, Lincolnshire, Gloucestershire, Norfolk, and Yorkshire. We support our employees' growth and aspirations, offering a rewarding career in the motor trade. Join us today or explore opportunities through our Talent Bank.
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