About Mintra
Mintra has been at the forefront of digital transformation in learning, competency, and Human Capital Management (HCM) systems for the Energy and Maritime sectors since 1997. Serving over 3,600 companies, including 4 of the top 5 energy majors, Mintra supports the development of people, regulatory compliance, and operational efficiency. Its Trainingportal platform delivers over 2,000 courses to more than 1.7 million global workers, while the OCS HR system streamlines HR tasks for over 170,000 personnel and 1,800 vessels. Headquartered in Bergen, Norway, with offices around the globe, Mintra’s team is committed to innovation, collaboration, and excellence.
About the job:
Mintra has an exciting opportunity for a talented and organised Paralegal to join our Business Support team, to support Mintra’s Legal function with contract management, administrative coordination, and process optimisation across a high‑volume commercial environment. The Paralegal will play a key role in enabling efficient contract execution and supporting the Legal Director and wider business. This includes ensuring strong organisation, visibility, and control over the contracting process, coordinating approvals and signatures, assisting with corporate administration, and maintaining accurate and compliant documentation across multiple jurisdictions. This is a permanent fulltime position and can be based in or around any of our office locations globally.
Your responsibilities will include:
Contract Management & Administration
* Maintain and update contract repositories (e.g. House of Control)
* Ensure all agreements are properly stored, version controlled, and accessible
* Track contract lifecycle stages (draft, negotiation, execution, renewal, termination)
* Monitor key dates (renewals, expiries, notice periods) and flag upcoming actions
* Assist with corporate filings, extracts, and regulatory documentation
* Coordinate timely collection and organisation of corporate documents
Contract Preparation & Support
* Manage signature processes (e.g. DocuSign), including circulation and follow ups
* Populate standard templates (NDAs, CFAs, addenda, etc.) and review changes, escalating when appropriate
* Prepare execution-ready versions of agreements
* Support the Legal Director with document formatting and compilation
Internal Coordination
* Act as a point of contact between Legal and internal teams (Sales, Finance, Operations, etc.)
* Follow up on approvals and ensure required authorisations are obtained
* Assist in gathering information needed for contract drafting and review
Compliance & Documentation
* Support due diligence activities (KYC, onboarding checks, coordination)
* Maintain compliance-related documentation and obligations
* Ensure proper filing of contractual and supporting materials
* Assist in standardising contract templates and workflows
* Identify inefficiencies and recommend improvements
We'd like you to have:
* Law degree or relevant legal studies background
* Previous experience in a legal or contracts‑related role (law firm or in‑house)
* Experience in contract administration or legal support
* Strong organisational and administrative skills
* High attention to detail and accuracy
* Ability to manage multiple tasks and deadlines
* Good communication and stakeholder‑coordination skills
* Proficiency with Microsoft Office
What we'll do for you:
We offer a competitive salary and benefits package.