Job Summary:
We currently have a vacancy for a Senior Accounts Payable Specialist to support the Finance Processing team.
To support the Accounts Payable Team Leader in the effective running of the section, ensuring the delivery of the relevant outputs, KPIs and SLAs of the centralised payment processing team. To manage, as part of a team, the BACS payment runs and the consolidated invoices for Utilities and Fleet. To ensure the team are working efficiently and effectively whilst consistently achieving objectives, hitting deadlines and ensuring the accurate, timely processing of payments or handling of queries.
Key Responsibilities:
1. Prepare the twice weekly BACS payment runs ensuring they are timely and accurate, enabling the maintenance of a clear ledger by ensuring all invoices that may have been withdrawn from the payment run are resolved in time for the next payment run.
2. Monitor the direct debit process ensuring that all direct debits are moved over from old obsolete accounts to the new Direct Debit bank account.
3. Process the consolidated invoices for Energy, water utilities and Fleet suppliers in a timely manner and reconcile the payment to the supplier. Liaise with Procurement on all queries received from the Corps, Central and Social departments
4. Work with the Team Leader to ensure that all direct cashbook entries on the Social and Central bank accounts are posted in a timely manner
5. Ensure the accurate validation of all invoices before they are matched to a purchase order (PO) and accurate coding to ensure authorisation can be obtained via the workflow
6. Deal with escalated queries and concerns from suppliers and officers/employees and investigate delays in authorisation of invoices and/or expenses
7. To investigate all debit balances, overpayments and review the aged creditors list on a regular
8. Work in a matrix fashion to cover all aspects of Accounts Payable (Central, Social, National and Expenses)
The successful candidate will be able to demonstrate they have:
9. Two A’Levels and GCSE Maths and English at a grade C or above
10. Experience working within accounting functions with an understanding of basic accounting concepts
11. Experience of sophisticated accounting systems with multi-level coding structures
12. The ability to process transactions accurately and quickly
13. Good oral and written communication skills
14. Strong organisational and prioritisation skills
15. A working knowledge of Microsoft office products and basic to Intermediate Excel skills
16. Detail orientation with attention to detail and accuracy
17. Ability to be flexible and to work with tight deadlines with a high volume of work
18. Customer focused and able to work as part of a team