Our Client is a prestigious financial services firm in the search for a polished and proactive Office Coordinator to support their London office. The Office Coordinator will play an integral role in ensuring the smooth day-to-day running of the office. Working closely with HR, the IT Service Desk, senior leadership, and external vendors, this individual will maintain operational efficiency and uphold the high standards expected by the business. Responsibilities • Welcome visitors and coordinate both in-person and virtual meetings. • Communicate professionally with stakeholders at all levels, including drafting high-quality emails and internal communications. • Liaise with building management and external contractors (cleaners, electricians, engineers, etc.) to maintain a safe and well-functioning office. • Manage office supplies, branded equipment, business cards, and general upkeep of the workplace. • Ensure meeting rooms are presentable, well-stocked, and client-ready. • Use Workday to process office expenses. • Coordinate desk moves and support IT troubleshooting alongside the internal IT team. • Support HR with onboarding and offboarding processes. • Ensure health and safety compliance, including scheduling fire safety and first aid training. Qualifications & Experience • Bachelor’s degree or equivalent experience. • Minimum of 2 years’ experience in a similar administrative, hospitality, or client-facing role. • Tech-savvy, with the ability to quickly learn and navigate internal systems and tools. • Familiarity with Workday is a plus. • Willingness to support occasional events or urgent office needs. If you’re an organized, proactive professional who enjoys working in a dynamic and collaborative environment, we’d love to hear from you