Overview
Events Coordinator / Office Assistant – Permanent, Full Time
Havant office based - Mon-Thurs 9am-5pm, Friday 4pm
My client offers their highly valued customers the opportunity to visit their professional onsite Training Centre at their HO located in Havant. This hands-on role is perfect for someone who thrives in a fast-paced environment able to juggle tasks and work well with time critical projects.
Responsibilities
* On Site Events Coordinator: Greet and welcome all delegates in a welcoming and professional manner; ensure a smooth running and positive experience for all clients attending the HO On-Site training centre.
* Collaborate with Chief Business Office to plan and manage on-site training events including managing delegates invites, attendance, lunches, setting up of meeting rooms, welcoming upon arrival through to supporting with travel and accommodation arrangements.
* Be the face of our client ensuring the highest level of customer service and support throughout their visit.
* Offer proactive support to the Senior Leadership Team with the organisation and administration for the training events and any additional adhoc duties as needed.
* Follow up to ensure full customer satisfaction.
* Office Assistant: General office support duties for the business and the SLT and Managing Director (booking of meetings, accommodation, hotels as required).
* Ensure all catering requirements are arranged and delivered for internal meetings and training centres.
* General reception and internal staff support.
* Control inventory and purchase of internal office supplies; maintenance and upkeep of office equipment (e.g., coffee machines, shredders).
* Support the Finance Team with auditing of internal expenses – checking receipts against transactions, authorised expenditures in line with the company expenses policy prior to Accounts processing.
Skills and experience
* Previous client facing and office administration experience
* Highly organised with a track record of completing tasks on time to a high standard
* Project Management: exceptional planning, time management, and multitasking
* Detail-oriented with the ability to manage logistics accurately
* Strong communication skills across teams and suppliers
* Problem-solving: calm under pressure, quick to find solutions
* Ambassador for the Business: understands the importance of customer experience
* IT literate: comfortable using MS software, arranging diaries, Teams meetings, etc.
* Flexible: proactive and willing to take on tasks big and small
Benefits
* 25 days annual leave + bank holidays
* Company Pension Scheme
* Company Healthcare
* Onsite parking
* Beautiful contemporary offices
* Collaborative and supportive work environment
* Opportunities for professional growth and development
Employment details
* Seniority level: Entry level
* Employment type: Full-time
* Job function: Administrative
* Industries: Administrative and Support Services
Note: Base pay range and recruiter contact are listed by TeamJobs. This description reflects current responsibilities and qualifications; actual pay and recruitment process will be discussed with the recruiter.
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