Better places, thriving communities.
Minor Works Coordinator
Overall, Purpose of the Role
You will be the main point of contact for overseeing and delivering all work related orders for clients where applicable. They will undertake administrative tasks, from point of order through to scheduling and ordering associated equipment & materials right till end of project and prebilling stages.
The ideal candidate will be competent in prioritising workload and managing their own list of tasks day to day. They will ideally be self-motivated and confident. Also able to work with different teams and internal/ external clients.
Key Requirements
This is a hybrid role. The role will be split between working from home and from the Northampton office.
Key Accountabilities
Placing equipment/ services & labour purchase orders to suppliers and following up with delivery lead times and proof of deliveries.
Obtain supplier quotation and supplier stock availability to support with planning and equipment orders for own ease personally and the team/ PM's when necessary.
Supporting Line management team with project completion process and closing all works for pre invoice checks and billing by Accts teams.
Completing and submitting client payment application requests to support the invoice submission process for multiple client processes and jobs upon completion if / when deemed necessary.
Carry out any other ad-hoc day-to-day admin tasks requested or deemed appropriate supporting the Small works Team Leader and Project Manager's where required.
Person Specification:
High level of attention to detail & accuracy
Commercial acumen
Excellent verbal and written communication skills
Ability to complete tasks to clear deadlines.
Solid organisational skills with the ability to co-ordinate multiple priorities and achieve tight deadlines.
Adaptable/ flexible whilst working in high pressure environment.
Experience on working on the below systems previously is desirable but not essential as full training will be giver:
CASH 4 WINDOWs
Microsoft office (outlook/ Excel/ word)
Coupa
Maximo
Teams
Key Contacts and working relationships:
Small works co-ordination team
Project Managers
Dedicated client support teams
Quotes team
Our market-leading offering provides you with benefits that suit your lifestyle.
We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.
When you join us, we'll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days' holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!
We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there's a chance to scoop a top prize of £10,!
Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
Our market-leading offering provides you with benefits that suit your lifestyle.
We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.
When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!
We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,!
Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing at .