Site Administrator
TISSOT UK LTD
Permanent
40 hours per week
Job Responsibilities
* End-to-End Booking: Identify training needs and manage bookings for all HSE-related courses (e.g., First Aid, Fire Warden, Working at Heights, IOSH/NEBOSH).
* Renewal Tracking: Proactively monitor qualification expiry dates. You will initiate the renewal process 30-60 days in advance to prevent any "lapses in ticket" for site staff.
* Compliance Auditing: Regularly audit the Training Matrix to ensure 100% data accuracy for internal and external safety inspections.
* Medical Appointments: Schedule and coordinate "Fit for Work" medicals, specialist health surveillance appointments.
* Confidential Record Keeping: Handle sensitive medical certifications and data in strict accordance with GDPR and company privacy policies.
* Liaison: Act as the primary point of contact between the site, the employees, and external medical providers.
* Administrative Hub: Provide "overflow" support to the wider group, preparing reports for management, or assisting with document control.
* Resource Coordination: Help various departments with logistical tasks such as, meeting room management, and distribution of site-wide internal communications.
* Office Operations: Manage site mail, office supply procurement and other genera; duties.
Knowledge, Skills, Qualifications & Experience
* Proven office or administrative experience is essential.
* Strong computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook).
* Excellent organisational skills with the ability to prioritise tasks effectively.
* Good typing speed and accuracy for data entry purposes.
* Demonstrated ability to communicate professionally via phone and email.
* Experience with clerical duties such as filing, record keeping, and scheduling.
* Ability to work independently with minimal supervision while maintaining attention to detail. This position is ideal for motivated individuals seeking a dynamic role that combines organisational responsibilities with opportunities for professional growth within a supportive team environment.
* 2 years+
For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.
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