Direct message the job poster from Armenian Institute
Tourism and Digital Marketing Consultant
The Armenian Institute is dedicated to making Armenian culture and history a living experience through innovative programmes and educational resources. Thanks to institutional funding and generous support from major donors, the Armenian Institute moved to larger premises in 2020 to make our library and archives accessible to the public and to host a vibrant programme of cultural activities and events, which have significantly increased our followers and audience.
We are currently seeking to recruit an office manager responsible for managing the day-to-day operations of the Armenian Institute. The ideal candidate will have experience managing operations for a charity and handling administrative tasks.
The position is part-time, three days a week, with a salary of £30,000 pro rata. The successful candidate is expected to work in the office two of those three days.
Interested candidates should download the Job Description and Person Specification, then submit a detailed cover letter explaining why they are suitable for the role, along with their CV, to juan@armenianinstitute.org.uk. For questions about the role, contact the Advisory Committee via the same email. Selected candidates will be interviewed in May.
Please note: While Armenian language skills and cultural knowledge are advantageous, our primary requirement is experience in operations and administrative management.
Deadline for applications: 14th May 2025
Start date: As soon as possible, pending satisfactory recruitment checks.
Job Responsibilities
1. Public interface
2. Attend and support in-person events hosted by the charity;
3. Provide commentary on contemporary and historical Armenian events or issues as needed.
4. Operations and administrative management
5. Lead a positive, collaborative culture that encourages contributions from all team members, staff, and volunteers;
6. Work with the chair and finance manager to maintain monthly cash projections and oversee programme budgets in collaboration with the event programming manager;
7. Manage the charity email and inquiries with the marketing and communications manager, responding promptly and forwarding urgent matters;
8. Check the postal mail regularly and inform relevant staff of important correspondence;
9. Deposit cash donations and report deposits accurately for accounting;
10. Manage petty cash if applicable;
11. Oversee visitors and volunteers at the office;
12. Support the Programme Manager with institutional grant delivery and fundraising activities;
13. Develop and manage a major donor portfolio, employing cultivation tactics to meet targets;
14. Identify and develop partnership opportunities aligning with the charity’s strategic goals;
15. Assist with grant management and reporting;
16. Draft or edit donor correspondence;
17. Work within financial procedures, suggesting improvements as needed;
18. Consult with the Board on insurance, security, licenses, maintenance, and safety issues;
19. Report premises issues to the Board and Building Manager.
Minimum Requirements
* Experience in financial management, including budgeting;
* Proven success managing operations for a small to medium-sized organization;
* Experience working at operational and strategic levels;
* Teamwork skills and experience in arts and culture sectors, especially Armenian cultural institutions or studies;
* Strategic thinking and motivation;
* Knowledge of regulatory and statutory compliance;
* Effective communication and relationship management skills;
* Proficiency in Word, Excel, PowerPoint, Squarespace, and relevant online tools;
* Fluency in English and Armenian (spoken and written); knowledge of additional languages like French, Russian, or Arabic is a plus;
* Flexibility to work evenings and weekends as needed;
* Willingness to mentor others and foster community engagement.
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