Post Room/Facilities Assistant
* Chiswick Park, West London
* Up to £26,000 per annum
* 12-month Fixed Term Contract starting ASAP
* Role is based fully on-site at Chiswick Park
A global organisation with modern offices within the beautiful Chiswick Park is looking for a proactive and hands-on Post Room/Facilities Assistant to join their busy Facilities team.
This is a fantastic opportunity for someone who enjoys a busy and varied role, is hard working, takes pride in their work, and is happy to roll up their sleeves to support colleagues across the business.
The Post Room / Facilities Assistant is a key role supporting the Facilities Co-ordinator. You will manage all post room duties, meeting rooms set ups and assist the co-ordinators in the provision of other facilities services at the Chiswick Park offices.
Key duties will include:
* Ensure all deliveries to site are managed in line with company process
* Incoming mail to be stamped, scanned on to mailroom portal and placed into post ‘pigeon’ trays
* Manage H&S and ensure the post room and goods lift area are clean and tidy
* Assist the Facilities Co-ordinator with outgoing courier shipments and franking mail
* Carry out daily checks in all the meeting rooms, service hubs and around the site to ensure in line with H&S standards they are safe, clean and tidy
* Report H&S issues to the Facilities Co-ordinator
* Check service hub printers – A4/A3 paper trays are full and empty toner cartridges are replenished
* Report printers not working to the Facilities Co-ordinator so that maintenance engineers are called out for repairs
* Together with the Facilities Coordinator you will manage the furniture set up and re-set in the meeting rooms
Skills and experience required:
* The ideal candidate will have previous experience working in a Post Room or Mailroom for a large business
* You will take pride in your work and deliver high standards of customer service to the site/colleagues
* Be adaptable to change and working in a very fast-paced environment
* The ability to multi-task is key to being successful in this role
* Strong communication and ability to work well with your team
* Have a hands-on approach and be able to follow and execute instructions
* Strong Health & Safety awareness