Description
Disbursement Consultant (Finance AP)
Objectives
1. To ensure that all supplier invoices received are correctly recorded & coded, and that payments are made in a timely manner.
2. To manage disbursement and own mailbox to the highest standard and respond to queries and requests within 24 hours
3. Process purchase invoices/credit notes for Disbursement third party payments on internal operating system (Helix) and update paperless system (Docuware)
4. To add and maintain supplier/creditor address & contact details
5. Obtain approval from Finance team for payments
6. To ensure disbursement payments are made in timely manner by reviewing the creditors list (Docuware) and standing orders (SharePoint)
7. Provide proof of payment where required
8. Upload all proof of payments to the paperless system for each supplier invoice (DW number) to complete the workflow in Docuware
9. Provide remittance advices to suppliers when payments are made
10. To reconcile disbursement payments against the bank statement
11. To reconcile disbursement payments against invoices
12. To log payments in finance package (Great Plains “GP”)
13. To allocate payments made against outstanding invoices in the finance system (GP)
14. To support the team during peak periods
15. To provide cover for other team members in case of holidays/absence
16. To remain compliant at all times
SKILLS & EXPERIENCE
17. Ability to demonstrate attention to detail
18. Be proactive
19. Ability to demonstrate data accuracy
20. Ability to demonstrate mailbox management
21. Ability to work under pressure and to tight deadlines
22. Excellent written communication skills at all levels
23. Excellent numeracy skills
24. Excel intermediate skills
25. Basic accounting skills
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, or status as a protected veteran.