Manchester University NHS Foundation Trust
Administrative Officer
The closing date is 11 June 2026
Provide a comprehensive administrative service to one or more Consultants, their Medical Team, Consultant Biomedical Scientists and Senior Management Team, this includes but is not limited to dealing with incoming and outgoing correspondence, administering multidisciplinary meetings, and uploading and downloading reports.
Responsible for supporting the tracking of patients within Histopathology and/or Cytology, identifying long waiting patients and progressing these to ensure all national and local targets are met and Key Performance Indicators (KPIs) are met.
Collect and record a wide range of data and will work collaboratively with clinical teams, to ensure patients are progressed in a timely manner.
Utilising the Trust IT systems to access data and external systems, including Hive, as well as other identified data platforms, to record all information on patient tracking.
Identify best practice and develop working practice for the Consultant and Senior Management Team, to deliver an efficient and effective administration service.
Prioritise and organise their workload with the Team Leader and/or Administration Manager to ensure that an efficient and effective service is provided.
Act as first point of contact for all forms of communication for the Consultant and their team.
Main duties of the job
* Provide support for preparation of both weekly and daily Multi-Disciplinary Team Meetings, ensuring that all meeting documentation is available at the time of discussion, along with obtaining images and slides as and when required from both internal and external sources and in a timely manner.
* Exercise acquired knowledge and independent judgement to deal with enquiries.
* Schedule meetings and appointments as directed by Consultant staff and/or Senior Management Team.
* Arrange departmental and Consultant meetings, type agendas and be responsible for accurate minute taking.
* Circulate and distribute documents to staff as necessary.
* Ensure all travel arrangements are in place for meetings/courses/conferences for Consultants/CBMS staff.
* Prepare and distribute material needed for courses, seminars/conferences, and meetings for educational purposes.
* Process study/professional, annual leave and additional activity requests ensuring all expenses and additional payments are reimbursed to consultant medical and technical staff.
Person Specification
Qualifications
* Knowledge and training to Vocational Level 3 or equivalent
* Willingness to undergo further training and development
* Shorthand qualification AMSPA qualification RSA III in typing
Knowledge
* Knowledge and experience of administrative procedures
* Proficiency in Microsoft Office Word, Excel, Access, and PowerPoint
* Understand the need for confidentiality
* An understanding of medical terminology
* Experience of using digital dictation
* Experience of taking and typing minutes and action plans
Training and Experience
* Experience of typing
* Experience of developing and maintaining admin systems
Skills
* Good interpersonal skills
* Ability to work on own initiative
* Ability to prioritise workload and to adapt effectively to changing priorities
* Ability to work alone and as part of a team
* Ability to deal with queries
Attributes
* Demonstrate a sensitive and caring approach to role
* Demonstrates reliability, motivation and commitment
* Willingness to contribute to the department
* Proactive and flexible attitudeThe post holder must demonstrate a positive commitment to uphold the diversity and equality policies of the Trust
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Manchester University NHS Foundation Trust
Address
Wythenshawe Hospital and Oxford Road Adult Histology
£25,760 to £27,476 a year per annum, pro rata
Contract
Permanent
Working pattern
Full-time
Reference number
349-CSS-8043924C-RL3E
Job locations
Wythenshawe Hospital and Oxford Road Adult Histology
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