Position Overview
This role ensures the accurate recording, processing, and management of financial transactions across multiple investment and real estate entities. Responsibilities include overseeing accounts payable (A/P) and accounts receivable (A/R), managing payroll, reconciling the general ledger (G/L), maintaining accruals, and handling all financial transactions within Epicor ERP platform for Salem Metal. The ideal candidate is detail-oriented, proactive, and capable of working independently in a fast-paced environment.
Key Responsibilities
Accounts Payable (A/P)
1. Process vendor invoices, ensuring accurate coding and approvals.
2. Audit invoices against purchase orders, research discrepancies, and resolve issues with vendors.
3. Prepare and issue accounts payable checks and electronic payments.
4. Monitor and analyze vendor accounts; negotiate extended terms when necessary.
5. Reconcile vendor statements and ensure payments are processed on time.
6. Maintain proper documentation for audits and financial reporting.
Accounts Receivable (A/R) & Cash Receipts
1. Prepare and issue invoices for various business entities, ensuring accuracy in billing.
2. Review and post receipts to appropriate ledgers, spreadsheets, and databases.
3. Oversee A/R collections, sending follow-up inquiries and negotiating past-due accounts.
4. Process and reconcile daily cash, check, and electronic deposits.
5. Maintain an organized system for customer payment tracking and reporting.
Payroll Tracking & Processing
1. Reviews payroll hours to ensure accuracy of time worked, holiday, PTO accruals to comply with SMI policies and state/federal regulations.
2. Process payroll transactions from Insperity, ensuring accuracy in employee compensation and tax withholdings.
3. Handle payroll journal entries and reconcile payroll accounts.
4. Work with PEO partner to ensure compliance with state and federal payroll regulations.
5. Work with PEO partner to manage payroll reports and assist in year-end payroll tax filings as needed.
General Ledger (G/L), Accruals & Balancing
1. Record and reconcile journal entries for multiple investment and real estate entities.
2. Maintain accurate and up-to-date general ledger accounts.
3. Prepare monthly and annual accruals, adjusting journal entries as necessary.
4. Perform bank reconciliations and ensure financial accuracy.
5. Assist in month-end and year-end closings, ensuring timely and accurate reporting.
Financial Reporting & Compliance
1. Generate financial reports and analysis to support business decisions.
2. Support COO and fractional CFO in weekly and monthly reporting as part of existing business analysis processes.
3. Ensure compliance with accounting policies, tax regulations, and financial best practices.
4. Support financial reviews by preparing documentation and responding to inquiries.
5. OSHA
o Filing of First Report of Injury (opens claims) to Sedgwick & Insperity.
o Maintains OSHA 300 & 300A records, performs annual online filings for compliance.
6. Grants
o Manage distributions, requests for funds, and quarterly/annual filings for state grants.
Management of Other Entities
1. Manage and maintain QuickBooks Desktop accounts for three investment and real estate entities.
2. Ensure accurate recording of all transactions within QuickBooks.
3. Perform system reconciliations and troubleshoot discrepancies.
4. Assist with financial system improvements and automation initiatives.
Qualifications & Skills
1. Education & Experience: 2-4 years of accounting experience, preferably in real estate, investment, or financial services.
2. Software Proficiency: QuickBooks Online, Microsoft Office (Excel, Outlook, Word). ERP experience (Epicor) is a plus.
3. Technical Skills: Strong understanding of A/P, A/R, payroll, general ledger accounting, and financial reconciliation.
4. Analytical Ability: Excellent problem-solving and financial analysis skills.
5. Attention to Detail: Ability to ensure accuracy in financial records and compliance with reporting standards.
6. Communication & Interpersonal Skills: Strong ability to collaborate with vendors, clients, and internal teams.
7. Independence & Initiative: Self-motivated, dependable, and capable of managing responsibilities with minimal supervision.
Why Work at Salem Metal?
1. Our customers and our team members are the core of our business. We’re focused on the well-being of our team members, who utilize their skills every day to meet the needs of our customers.
2. We serve many markets – Medical Equipment, Measurement & Test, Industrial, Electronics, Security, Manufacturing and more – with products that improve the human condition and quality of life.
3. We accomplish our work with a people-first atmosphere, with a benefits and services package provided by our PEO (Professional Employer Organization), yet we operate with the agility and drive of a small company.
4. Our company leadership is on site daily. SMI has been a proud supporter of our local community for more than 55 years.
5. Our new custom-built 100,000 sf state-of-the art facility in Middleton, MA is a great working environment to be in, with ample room for growth. 5S and housekeeping are part of our culture of high-performance.
6. SMI’s core values are Safety, Quality, Integrity, Accountability, Collaboration, and Continuous Improvement.
7. We have top-quality equipment, machinery, and tools to work with. Build your skills, learn from our in-house experts and our partners, and advance your career.
8. Company celebrations, recognition events, and an annual bonus are all part of the mix at Salem Metal, Inc. People make the difference on our team.
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Salem Metal is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
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