Frogheath Landscapes is looking for a part time Office/Admin Assistant to join the office team at their small, friendly garden landscaping company based in rural Sussex.
The purpose of the role is to work alongside the Project Co-ordinator and existing office team to provide an efficient administrative service in this busy office, ensuring a high-quality service to customers and staff to enable the smooth workflow of the business.
MAIN DUTIES:
Answering phone calls, message taking and responding to emails from clients, suppliers and staff.
Arranging site visits for staff and diary management.
Carrying out the purchasing and monitoring of goods and services for any of our projects, including bulk purchase of yard materials, office and first aid supplies.
Assisting Project Coordinator with communicating with site staff and answering any queries
Liaison between ourselves and suppliers, costing purchases, maintaining inventories and monitoring price changes.
Maintaining customer files and checking staff timesheets.
Diary management for the Managing Director.
Purchasing and monitoring of PPE, staff uniform and tools
Vehicle tracking, organise and oversee service and MOT schedules, monthly uploading of tacho information for 7.5 tonne lorry.
Machinery - organise and oversee maintenance schedules
Regular updating and use of computerised systems, including update databases to ensure extraction of accurate reports
Regular office administrative duties including printing, filing, archiving and photocopying
Holiday/absence cover for other office-based staff including the Tracking Coordinator
Other administrative duties as required
Ensuring equality of opportunity and awareness of diversity in the workplace.
THE IDEAL CANDIDATE WILL BE/HAVE:
· Honest, reliable and a good time-keeper.
· Good common sense and a sense of humour
· Experience of being a team player
· Academically competent in English & Maths
· Strong, clear communication skills, both written and verbal.
· Ability to record information accurately is essential.
· Good organisational abilities
· Good Customer Service skills
· Strong computer skills, proficient in MS Office software (Word, Excel, PowerPoint, Outlook) and preferably have some experience of accounting and estimating software.
· Full driving license and own transport or live within commutable distance from Burwash Weald.
· Experience of construction and landscaping industry is desirable.
References will be required and taken up
Job Types: Part-time, Permanent
Pay: £12.50 per hour
Expected hours: 20 per week
Benefits:
* Company pension
* On-site parking
* Private medical insurance
Work Location: In person