Job Description: Administrator & Document Controller
Reporting to: Project Manager
Location: Grays, Essex
Work Pattern: Full-time, Permanent – 5 days a week on-site
Salary: £30,000 - £35,000
Role Overview
We are seeking a proactive Administrator & Document Controller to support a busy construction project in Grays, Essex. This individual will play a key role in managing project documentation, ensuring compliance, supporting administrative operations, and being the public face of PJ Hegarty on-site. This is a fantastic opportunity to work in a dynamic construction environment.
Key Responsibilities
Administration & Office Support
Greet and assist incoming visitors and guests.
Handle general site administration including filing, data entry, and correspondence.
Support project meetings: schedule, prepare agendas, take minutes, and track actions.
Assist in the preparation of reports, spreadsheets, and other project-related documents.
Document Control & Compliance
Maintain and update document management systems to ensure accuracy and version control.
Distribute project documentation including drawings, specifications, and reports.
Log and archive document revisions systematically.
Support compliance with internal QA procedures and company standards.
Communication & Coordination
Facilitate communication between site and office teams.
Liaise with external consultants and suppliers to ensure timely receipt and distribution of documentation.
Required Skills & Experience
Qualifications & Experience
Previous experience in a document control or administrative role, ideally in construction or civil engineering.
Proficiency in document management systems (e.g., Aconex, Viewpoint, Asite, 4Projects).
Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint).
Familiarity with ISO 9001 Quality Management Systems (desirable).
Full UK Driving Licence required.
Personal Attributes
Highly organised and detail-oriented with the ability to manage multiple tasks.
Strong communication skills with a proactive problem-solving approach