PART-TIME Accounts Administrator (20 FLEXIBLE HOURS PER WEEK £18 - £20 per hour)
A small to medium design company are looking to recruit a Bookkeeper/Office Administrator for their organisation.
You will be responsible for co-ordinating and preparing information to the company accountants for VAT return, Payroll, Financial Year End Accounts, PAYE, Corporation Tax & business owner’s personal tax, using the Xero accounting package.
Key responsibilities as Bookkeeper:
* Posting purchase invoices upon receipt
* Creating sales invoices & producing statements
* Posting credit card receipts and importing statements at the end of month
* Posting petty cash receipts and importing statements at the end of month Online Banking:
* Paying invoices & subcontractors
* Transferring money
* Paying employee mileage
* Paying staff salaries
* Pay Corporation Tax at end of year
* Set up and monitor direct debits and outgoing payments Payroll:
* Providing Payroll Service Provider with employee hours each month
* Using Paycircle Software, retrieve information from accountants and run payroll reports
* Uploading pension contributions onto company’s workplace pension provider website
* Paying PAYE to HMRC each month
Office manager duties:
* HR matters – renewing staff contracts, maintaining holiday schedules, managing pay reviews
* Renewing utility contracts, telephone & broadband services, mobile phone services & negotiating best prices
* Liaising with IT service provider, overseeing IT issues and raising faults
* Responsible for Health & Safety / Fire Safety / Risk Assessments / GDPR
* Responsible for Vehicle Servicing / MOTs / Insurance / parking permits
* Liaising with Insurance Broker on all business insurance renewals / vehicle insurances
* Responsible for servicing, repairs & maintenance of equipment, machinery & other services
* Sourcing new equipment and machinery when required
* Managing supplier accounts
GENERAL OFFICE DUTIES:
* Maintaining Stock Records
* Updating Excel expenditure spreadsheets
* Preparing weekly Cashflow forecast spreadsheet to business owner
* Collating staff timesheets and transferring information onto client spreadsheets ready for month end invoicing
* Invoice clients at the end of each month, but also on an ad hoc basis when required
* Petty cash – ensuring sufficient funds are available for staff and reconciling at month end
Company benefits include:
Company Pension / 25 days annual leave & bank holidays (pro rata) / onsite free parking
CANDIDATE REQUIREMENTS:
Proficient with Apple Mac / Excel Spreadsheets / Experience in Xero Accounting / strong general IT skills / strong English written/oral communication skills /
Must like dogs!