Job Title: Secretarial Receptionist/ Administration Assistant
Monday to Friday 8.45 – 5.15, 1 hour for Lunch
Description
This is a full-time on-site role for a Receptionist/Office Administrator for Kingston PTM based in Ferndown. In this varied role, we'll need you to answer the phone, meet and greet visitors and complete our small team of existing secretarial and administration staff. You will also provide assistance to the team of Tax and Financial Advisers.
Are you the right person for the job?
• Effective communication and people skills with a strong focus on customer service
• Excellent time management
• Organised and able to multi-task with a keen eye for detail
• Acting in a professional, friendly, and calm manner even under pressure
• Proficient use of IT applications is essential e.g. Microsoft Office suit
• Knowledge of Xero desirable
• The ability to audio type
• Ability to work as part of a team, be flexible and co-operative, whilst also taking own initiative
• Strong administration skills
• Educated to a good GCSE standard or above
• Previous experience desirable, but not essential
What will the role look like
• Taking calls from new and existing customers and taking messages if required
• Preparing meeting rooms for client meetings when required
• Greeting visitors to the office and keeping the reception area presentable, including providing tea and coffee and maintaining supplies.
• Ordering and maintaining stationary supplies including those needed for photocopiers, printers, fax and franking machines
• Opening and dealing with daily post and distributing to staff accordingly, similarly, collating and delivering post at the end of the day to the post office
• Taking deliveries and enabling collections of special delivery items
• Office filing where required across various departments
• Typing including dictation for various members of staff and distributing these as appropriate, as well as ad hoc photocopying as and when required.
• Opening and closing of premises may also be required
What can you expect in return
• 20 days holiday increasing to 25, over time +bank holidays
• Group pension scheme
• Death in Service life cover
• Free on-site parking
• Annual Bonus subject to company performance
• Sick Pay
To make your application please click "Apply" now!