Job Opportunity: Secretarial Assistant
We are looking for someone to provide high-quality clinical typing and administrative support to specialty teams across the Trust. You'll work with the Secretarial Team Leader and clinical staff to ensure smooth operations and patient care.
Job Summary
No NHS experience? No problem! While we can teach medical terminology, we value your willingness to learn, dedicated attitude, and commitment to our Trust CARE values. If you can manage a busy workload and help keep things running smoothly, we want to hear from you.
Main duties of the job
* Type clinical letters, correspondence, and admin tasks from notes or dictation.
* Ensure clinic letters are sent out on time and to the required standards.
* Communicate with secretaries and consultants to meet 18-week targets.
* Manage patient appointments, waiting lists, and tests, escalating issues when needed.
* Update RTT info and help with database management.
* Handle office tasks like photocopying, filing, and managing post.
* Provide phone support to parents and expand complex issues.
About Us
At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to work and Leaders in Children’s Health. We work with local, regional and national partners to provide physical and mental healthcare across acute and community settings.
Job Details
* Date posted: 26 November 2025
* Pay scheme: Agenda for change
* Band: 2
* Salary: £24,465 a year per annum pro rata
* Contract: Permanent
* Working pattern: Part-time
* Reference number: 425-24-6886975-C
* Job locations:
o Ryegate Children's Centre, Tapton Crescent Road, Sheffield, S10 5DD
Diversity Statement
At Sheffield Children’s we are committed to creating an inclusive environment that celebrates diversity and supports everyone’s success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.
Person Specification
Essential Qualifications and Training
* Educated to GCSE standard including Grade C in English or Equivalent Skills in Written English Language (SPAG, Spelling, Punctuation, Grammar).
* RSA II typing or equivalent typing experience.
Desirable Qualifications and Training
* RSA III or equivalent qualification or equivalent experience.
* NVQ2 in Business administration or equivalent.
Essential Experience
* Experience of audio‑typing in a secretarial role.
* Experience of working in a customer‑focused environment.
* Experience of working with different computer software e.g. email, internet etc.
Desirable Experience
* Previous medical secretarial experience.
* Experience with NHS software systems.
* Experience of working with confidential material.
Essential Knowledge and Skills
o Word‑processing & audio‑typing skills.
o Good time‑management skills with ability to prioritise work according to deadlines.
o Able to work as part of a team and under own initiative.
o Good verbal and written communication skills with team/clients/relatives using tact when required.
o High standard of accuracy.
o Ability to establish and maintain effective working relationships.
o Ability to deal with conflict.
Desirable Knowledge and Skills
o Knowledge of medical terminology.
Personal Attributes
o Adaptable to change.
o Attention to detail and accuracy.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
Employer details
Sheffield Children’s NHS Foundation Trust
Ryegate Children’s Centre, Tapton Crescent Road, Sheffield, S10 5DD
Website: https://www.sheffieldchildrens.nhs.uk/
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