Important Notice: Right to Work in the UK
Please note that candidates must have the right to work in the UK without requiring future visa sponsorship. Unfortunately, our company does not provide visa support. We appreciate your understanding and look forward to receiving your application.
Transport Administrator at Clayton Glass
Clayton Glass: The difference is clear to see.
"We're proud to be British owned and a British manufacturer driven by nearly 70 years of history. Join us at this exciting time and leave your mark on the creation of our new Swindon manufacturing site. This is a unique opportunity to become part of a dynamic, supportive team. We foster a family-oriented culture and a positive mindset that motivates us all to succeed. We own our decisions, our mistakes, and the journeys they take us on. Welcome to Clayton Glass – one company, seven sites."
If you're looking for more than just a job—if you want to be part of a company where your contributions are valued, where growth and development are encouraged, and where you can make a meaningful impact—then Clayton Glass could be the perfect fit for you. We offer not just career opportunities, but the chance to be part of a forward-thinking team that's driving innovation in the glass industry. At Clayton Glass, the difference is clear.
The Role
As a Transport Administrator at Clayton Glass, you'll be at the heart of our nationwide logistics operation. This is a fast-paced, hands-on role where your attention to detail and coordination skills will help keep everything moving smoothly. You'll work closely with our Planning, Compliance, and Distribution teams to manage essential transport documentation, liaise with drivers and subcontractors, and maintain key systems. Your work will help ensure our fleet stays compliant, our schedules stay on track, and our service remains efficient and cost-effective.
Key Responsibilities
* Logistics Administration: Manage all logistics-related paperwork including run sheets, delivery notes, and driver documentation. Ensure all returned delivery notes and daily records are checked, scanned, and accurately filed.
* Driver Coordination: Work with the Planning Team to confirm and issue daily driver run sheets, update holiday schedules, and support compliance with tachograph legislation in collaboration with the Transport Compliance Manager.
* Fleet Oversight: Maintain the vehicle service schedule and coordinate with the Transport Compliance Manager to ensure all reported defects or required repairs are addressed promptly and recorded.
* Delivery Execution Support: Check that all vehicles have been loaded correctly, report any failures or missed loads, and communicate follow-up plans to relevant departments to resolve issues quickly.
* System and Database Management: Maintain and update the Fleetcheck database (training provided), distribution costing records in Excel, and ensure all data entries are accurate and up to date.
* Subcontractor Liaison: Support the booking process with external hauliers and subcontractors, ensuring effective and timely communication to guarantee smooth operations.
* Stillage Management: Oversee stillage volumes coming in and out of the factory. Update stock levels, maintain accurate records, and raise purchase orders where needed.
Essential Criteria
* Administrative Experience: Ideally, you'll have around 2–3 years' experience in a transport, logistics, manufacturing, or similarly fast-paced environment. Experience juggling multiple tasks, managing documents, and supporting operational teams will be especially valuable.
* Early Start Commitment: Punctual arrival for a 6:00 am start is essential; candidates must have suitable commute arrangements
* IT Proficiency: Confidence using Microsoft Excel is important, along with general ease working with databases or scheduling systems.
* Communication Skills: You'll need to communicate clearly and professionally with drivers, colleagues, and external contacts.
* Organisation: Strong time management and attention to detail will help you stay on top of priorities and perform well under pressure.
* Initiative: Being proactive, spotting potential issues early, and suggesting solutions will be key to success in this role.
Desirable (Non-Essential) Criteria
* Driving Licence: A full UK driving licence would be beneficial, given the shift pattern
* Fleet or Transport Admin Background: Familiarity with transport compliance processes, such as driver hours, transport planning software and vehicle maintenance
* Stillage or Stock Control: An understanding of how stillage or stock flows through manufacturing or logistics operations.
Employee Benefits
* Discounted Clayton Glass products
* Quarterly performance-related bonus scheme
* 20 days annual leave + Bank Holidays + your birthday off
* Company pension scheme
* Employee referral programme
* Free on-site parking
* Health & Wellbeing programme
* Bereavement leave
Additional Information
* Location: Clayton Glass, Blackworth Industrial Estate, Highworth, Swindon, SN6 7NA
* Working Hours: 40 hours per week
* Shift Pattern: Monday – Friday 06:00 am - 14:30 pm
* Hourly Rate: £13.05
* Weekly salary: £522.00
* Annual Salary: £27,144.00
* Positions Available: 1 opportunity
If you're ready to be part of a team that values your contributions and offers real opportunities to grow, apply now to join Clayton Glass—where the difference is clear
Job Types: Full-time, Permanent
Pay: £27,144.00 per year
Benefits:
* Bereavement leave
* Company pension
* Employee discount
* Free parking
* Health & wellbeing programme
* On-site parking
* Referral programme
Ability to commute/relocate:
* Swindon SN6 7NA: reliably commute or plan to relocate before starting work (required)
Application question(s):
* Do you have 2–3 years of administrative experience in a fast-paced setting such as transport, logistics, or manufacturing?
* We're looking to appoint as soon as possible — could you please confirm your current notice period?
* Do you have an understanding of how stillage or stock flows through manufacturing or logistics operations?
Education:
* GCSE or equivalent (required)
Experience:
* Administrative: 2 years (required)
* Database administration: 2 years (required)
* Fleet or Transport administration: 1 year (preferred)
Language:
* English (required)
Work authorisation:
* United Kingdom (required)
Work Location: In person