Join our journey to create a new experience for The National Lottery and help us to power change for the greater good. We are Allwyn UK, part of the Allwyn Entertainment Group – a multi-national lottery operator with a market-leading presence across Europe which includes: Czech Republic, Austria, Greece, Cyprus & Italy. While the main contribution of The National Lottery to society is through the funds to good causes, at Allwyn we put our purpose and values at the heart of everything we do. Join us as we embark on a once-in-a-lifetime, largescale transformation journey by creating a National Lottery that delivers more money to good causes. We’ll talk a bit more about us further down the page, but for now – let’s talk about the role and who we’re looking for… A bit about the role… The Purchase to Pay Function is immensely important as it controls a significant amount of the company’s outbound payments. Reporting to the purchase to pay manager, responsible for supporting an efficient and controlled purchase to pay process. Responsible for the accounts payable operations of Allwyn entertainment Limited (AEL) Overseeing the safeguarding of the company’s cash Ensuring a robust control environment exists and driving continuous process improvements & efficiencies. Department Description: The Finance Operations team is made of the credit and collections team, Purchase to Pay team and the data and insight team. Retailer cash collections of c £40m per week The accurate and timely distribution of c 25k invoices per week Managing and monitoring credit exposure to minimise bad debt risk Ensure business adherence to the credit policy Ensuring all suppliers are paid accurately and in a timely fashion Ensure business adherence to the P2P policy Ensure all business expenses are paid to employees in a timely fashion and in line with policy Ensure retailer master data in up to date Ensure SAP entries are audited and validated What you’ll be doing… Assisting the Purchases to Pay team and their Day-to-day operations / projects Contribute to process improvements and system enhancements within the Accounts Payable function to enhance AP efficiency and accuracy. Streamlining processes to ensure successful 1st time match rates. Monitor & achieve KPI’s related to invoice processing time and accuracy. Collaborate with senior colleagues to review and refine KPI’s, ensuring they reflect current business priorities and processes. Analyse KPI data to drive process efficiencies and enhance overall service delivery. Ensuring the AP SLAs and targets are met. Review current procedures and recommend process improvements. Monitoring aged creditors and clearing backlogs where needed Resolve price difference / receipting queries with buyers/procurement as necessary. Support with the AP Shared Mailbox to ensure all emails are responded to appropriately. Ensure debit balances are regularly reviewed, investigated, and resolved in a timely manner. Invoice processing -3-way matching. (as required ). Responsible for the processing and clear down of DD/SO transactions. Observation of internal controls to ensure compliance. Supporting the company’s Travel and Expense Policy and Expense system (CONCUR) - Including reporting and Audit requirements. Supporting the AP month end close process and reporting requirements. Support weekly and payment runs, ensuring all invoices are approved and ready for payment Vendor account reconciliations. Supporting cost management and reporting. Key internal and external stakeholder relationships. What experience we’re looking for… Strong understanding of purchase to pay operations, with End-to-end knowledge of the P2P process and AP best practices. Full appreciation of the purchase order system and how it underpins control. Experience in KPI tracking and reporting, analysing data to identify improvements. Ability to analyse and interpret data effectively. Ability to identify root causes of discrepancies and recommend effective solutions. Excellent workload prioritisation. Ability to meet deadlines with minimal supervision. Proactive in identifying process inefficiencies and suggesting improvements. Open to automation and digital tools to enhance AP efficiency. Able to forge strong relationships across the business. Excellent communication skills and confidence to provide constructive challenges where necessary Experience and knowledge of SAP. Advanced excel skills. Must be self-motivated and self-starting with ability to multi-task and effectively manage own workload. Strives for excellence and continuous improvement with high attention to detail. Key Measures of Success: Improve and maximise productivity and reduce inefficiencies Drive better results through efficient practice Improve AP processing times and query resolution Key reporting deadlines achieved Improved KPI’s Improve accuracy and timeliness of late payment reporting About us: We’ve developed ground-breaking technologies, built player protection frameworks, and have a proven track record of making lotteries better. Innovation - We pride ourselves on it! We’re constantly looking for new ways to excite our customers, bringing new products to enjoy which is all underpinned by our responsible play values and making them accessible to all. Giving back – Did you know that playing the lottery generates around £30m a week for charities and good causes in the UK? Our aim is to have doubled this number by the end of the first 10 year licence Sustainability – Our aim to be net zero by 2030 which would make us the first lottery provider globally to achieve this Inclusion and accessibility – We are making all parts of The National Lottery inclusive – whether you play a game in a store or online. If you need any assistance or adjustments to this job description or in the application process, please contact a member of the talent team at careers@allwyn.co.uk and we’ll be happy to help. Being the custodians of the National Lottery license is a big responsibility, so all of our roles are subject to extensive background checks An inclusive reward offering with wellbeing at the centre… At Allwyn, we’ve put together a range of inclusive benefits and policies to support our colleagues at every stage of their lives and careers. Here’s a list of some of the fantastic benefits we offer… Company bonus scheme Matched pension contributions up to 8.5% 26 days annual leave 2 Life Days (and bank holidays) Complimentary Private Medical Life Assurance Enhanced Maternity & Paternity leave £500 wellness allowance Access to nutritional advisor and personal trainers Discounted Health Assessments Complimentary Financial coaching Our benefits and policies reflect our commitment to wellbeing and inclusivity and are enhanced with features that benefit our colleagues (and their families). By offering a variety of benefits that support our colleagues, we continue to create a place of work where people feel rewarded and can succeed. A place of belonging… We want to create one of the UK’s most inclusive organisations – where people can bring the best of themselves, to do their best work, every day, for the benefit of good causes. Allwyn is an Equal Opportunity Employer which prides itself in being diverse and inclusive. We do not tolerate discrimination, harassment, or victimisation in the workplace. All employment decisions at Allwyn are based on the business needs, the job requirements, and the individual qualifications. Allwyn encourages applications from individuals regardless of age, disability (visible or hidden), sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships. We are a Disability Confident Leader which means we’ve taken proactive steps to ensure our workplace is accessible and inclusive for disabled colleagues and candidates. As part of this we offer an interview to disabled applicants who meet the essential requirements of the job.