About Us:
We are a well-established structural engineering firm with over 30 years of industry experience. Our team is small, consisting of four engineers, allowing for a close-knit and collaborative work environment.
We are seeking an Administrative Assistant to support our team in an office environment. The ideal candidate will possess strong organisational skills and a proactive approach to managing tasks. This role requires various administrative functions, including clerical duties, and effective communication both in person and over the phone. The candidate must possess a strong level of computer literacy, with the ability to efficiently use Microsoft programs and email communications.
Responsibilities:
· Answer incoming calls: Manage incoming calls and respond to enquiries with professionalism.
· Coordinate site visits: Arrange and schedule site visits for the engineers.
· Prepare drawings for quotes: Print drawings for new projects.
· Issue fee quotes: Send out fee quotes to clients promptly.
· Book job ins: Coordinate and book necessary job ins for the projects.
· Process invoices: Prepare and issue invoices for completed projects.
· Scan and organise calculations: Scan, collate, and organise all relevant calculations for project documentation.
· Send documents to clients: Ensure that all necessary documents are sent to clients in a timely and organised manner.
· Complete planning applications: Prepare and complete planning applications as required for various projects. Send completed planning applications and related documents to the Council for review and approval.
Job Type: Part-time
Pay: From TBD
Expected hours: 20 per week
Benefits:
* Flexitime
* On-site parking
Schedule:
* Monday to Friday
* No weekends
Education:
* GCSE or equivalent (preferred)
Language:
* English (required)
Licence/Certification:
* Driving Licence (required)
Work Location: In person