Job Description
My client are seeking a Facilities Assistant to support their Facilities and Health & Safety Manager and staff across their office locations. The successful candidates will play an important role in ensuring that the day-to-day operations of the business run smoothly as well as providing professional support alongside facilities, health and safety and environmental management across the company.
Facilities Assistant - Key Duties:
1. Ensuring buildings and offices are compliant with legislative requirements
2. Purchasing inventory, stock and office furniture as required and within the budget, meeting regulatory and legislative requirements
3. Taking responsibility to ensure garden maintenance and maintenance of indoor plants;
4. Setting up meeting rooms/ seminars with the correct equipment for staff members
5. Adhering to brand standards and ensuring a consistency of branding across the offices
6. Provide cover for front of house assistance, including reception duties, answering calls via a switchboard, meeting and greeting clients and contractors and, assisting colleagues with enquiries
7. Complying with company procedures for the safe keeping of documents and files
8. Providing ad-hoc cover on Reception; answering phones, emails, greeting clients and helping staff with queries
9. Completing other facility administrative tasks as required
Facilities Assistant - The Candidate
10. IT Literacy in Microsoft applications such as Outlook, Word, Excel and PowerPoint.
11. Ability to organise and manage workload priorities effectively
12. Ability to use initiative to produce solutions and ways forward which contribute towards business goals
13. Possess strong communication skills
14. Excellent collaboration skills to develop relationships with colleagues and external service providers
15. Ability to analyse information and present it simply and accurately
16. Hardworking with strong attention to detail
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