The closing date is 19th Oct 2025
Job summary
The admin support typist will be required to provide efficient and effective support to the medical secretaries, including cross-cover for other support typists/administrators and medical secretaries within the business unit to support clinical teams in times of absence, as requested by the Operational Support Manager to support service requirements.
The admin support typist will be responsible for typing clinic letters, sorting of post, filing and other general administrative duties across the county as directed by the Operational Support Manager.
The admin support typist is accountable to the Operational Support Manager and will have daily contact with the medical secretaries, the consultants they support and their wider clinical teams including clinical nurse specialists. This role will also require daily contact with medical secretaries in other business units and the support administrative teams including typists and booking officers.
This position is predominantly remote, with one in-office day each week at Musgrove Park Hospital.
Main duties, tasks & skills required
* To type clinic letters and general correspondence as dictated by medical staff using digital dictation and word processing equipment within the business unit service level agreement timescales and standard operating procedures.
* To provide cross-cover for other admin support typists and medical secretaries as and when required. Flexibility is essential to provide adequate service cover during core hours in times of absence.
* To answer incoming telephone calls from patients, carers and other healthcare professionals in an efficient manner, in the absence of a medical secretary being available. Taking messages or referring onto other departments and agencies as appropriate
* To acquire knowledge of necessary medical terminology.
* To strictly observe the rules of confidentiality, security and location recording for all patient data.
* To ensure all medical record documents are scanned and uploaded to EPRO as required.
* To ensure all post is collected, sorted and distributed accordingly in liaison with the medical secretaries.
* Use the hospital administration systems for all patient related data.
* Use of the hospital RTT (Referral to Treatment) to update patient pathways and Order Comms system for patient results/X-Rays (where appropriate).
* To liaise with the medical secretaries within the business unit regarding all work and to undertake any other duties that may arise from time to time.
About us
At Somerset NHS Foundation Trust, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:
* Flexible working options to help you balance work and life
* NHS pension scheme for long-term financial security
* Generous annual leave allowance to recharge and relax
* A strong focus on career development to help you grow and achieve your potential
Additionally, you'll gain access to our Blue Light Card, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.
We are proud to foster a diverse, skilled, and inclusive workforce, and we encourage applications from all backgrounds.
Why Somerset? Somerset offers the perfect blend of idyllic countryside, outstanding areas of natural beauty, and breathtaking coastlines, with vibrant cities like Bristol, Bath, and Exeter just a short drive away - and only two hours to London.
The region is home to excellent educational facilities, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.
Somerset truly has it all - the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.
Job description
Please see attached Job Description & Person Specification for further details of duties and responsibilities.
Person specification
Qualifications
Essential
* RSA Stage 11 or equivalent qualification in typing
* Audio typing RSA stage 11 or equivalent
* Good all-round general education to GCSE standard, including English Language and Maths
Desirable
N/A
Experience
Essential
* Proven competencies in current office practice
* Competent IT skills
* Us of emails and electronic diaries
Desirable
* Experience of working within an office environment
* Previous NHS experience
* Knowledge of medical terminology
For help with your application, contact:
Isabelle Bartle
Pay scheme
Agenda for Change
Band
Band 2
Salary
£ to £ Yearly
Contract
Permanent
Working pattern
Full-Time
Reference number
184-OL-OR-3301
Job locations
Musgrove Park Hospital
Musgrove Road
Taunton
Somerset
TA1 5DA
Yeovil District Hospital
Higher Kingston
Yeovil
Somerset
BA21 4AT