About the Administrator Opportunity:
PSR Solutions are working with a Tier 1 Main Contractor to recruit a freelance Site Administrator on a multi-million-pound development in Bedfordshire. This is a fantastic opportunity to join a high-performing project team on a major scheme, supporting the smooth and efficient running of site operations through proactive administrative and organisational support.
The successful candidate will play a key role in maintaining effective office systems, supporting project delivery teams, and ensuring compliance with company standards across all administrative functions.
Key Responsibilities:
* Manage meeting calendars, coordinate office space allocations, and ensure smooth day-to-day operations
* Front of house duties; welcoming visitors, handling enquiries, and representing the business professionally on site
* Manage all site services contractors and oversee site accommodation requirements, including cleaners and maintenance staff
* Replenish and manage office and welfare supplies, consumables, and stationary
* Manage correspondence, filing, scanning, and record keeping including setting up site folders and labelling systems
* Ensure compliance with company standards, site protocols, and document management procedures
* Provide general administrative support to the project and site teams
* Assist with timesheets, expenses, invoice processing, and collection of delivery tickets
* Coordinate meetings including scheduling, preparing agendas, taking minutes, tracking actions, and maintaining group calendars
* Support the QS team with delivery notes and confirmations of material deliveries
* Manage printers, paper, and ink supplies, and support printing of drawings alongside the Document Controller
* Manage the collection of Health & Safety File data from the supply chain
* Assist in the coordination and logging of BREEAM documentation, including energy use, material sourcing, and certification tracking
* Manage Snag R software and chase the close-out of snags from the supply chain
* Arrange monthly end-user site visits and walkarounds
* Coordinate and arrange any required training for end users at handover or during commissioning
* Support the Project Director with client liaison and post-completion or handover-related matters
* Work closely with the Design Manager to collate consultant deliverables for the Handover Checklist, including:
Building User Guides, BRUKL reports, EPC certificates, Access & Maintenance Strategy, Asset Register etc
* Provide catering and logistical support for key meetings and events as required
Skills and Experience:
* Prior experience as an Administrator or Site Administrator within a construction or engineering environment
* Highly organised with strong attention to detail and accuracy
* Excellent interpersonal and communication skills, confident liaising with all levels of staff, subcontractors, and visitors
* Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office management systems
* Ability to multitask and manage competing priorities effectively in a fast-paced environment
* Professional and approachable manner with a proactive, can-do attitude
* Experience with document control systems, timesheet management, and basic finance administration desirable
* Familiarity with Health & Safety File data, BREEAM tracking, or Snag R software would be advantageous
Why Join This Project?
* Freelance position offering competitive day rates on a long-term scheme
* Join a Tier 1 main contractor delivering a prestigious, multi-million-pound project in Bedfordshire
* Work in a supportive, professional environment with an experienced project team
* Play an integral role in ensuring efficient project delivery and site operations
* Opportunity to contribute to a landmark development with a strong pipeline of work
Apply now or contact Jovan Marcetic at PSR Solutions for more information