Office Manager (12-month FTC - Maternity Cover)
Location: Bath (Hybrid)
Our client, an architecture practice, has an exciting opportunity for an Office Manager to join their team!
The Role
The role is varied and is perfect for someone with a passion for supporting people and a natural flair for making things run smoothly. You will be supported by a national team of other office managers and a central HR team.
* Day-to-day you will greet visitors, set up meetings and client workshops, type correspondence, and manage diaries.
* You will have an instrumental role in studio admin tasks: setting up electronic template files for new projects, managing internal business management systems, tracking, and raising invoices.
* Other admin tasks include maintaining office supplies, coordinating facilities maintenance, catering for meetings, and ordering stationery, photocopying, and scanning.
* There will be some HR responsibilities such as conducting new starter inductions and handling some financial tasks like preparing invoices.
* Occasionally, you may assist in organising events or preparing bids.
Key Skills/Experience
* Proactive with strong organisational skills, able to prioritise tasks, and take ownership of various administrative duties.
* Approachable with excellent communication skills, especially in customer service.
* Competent in IT software including Microsoft Word, Excel, Outlook, and ideally experience with project accounting and CRM software. Knowledge of Rapport3 Business Management systems is a plus.
* Ability to draft or edit documents and emails to a high standard.
* A proven team player with excellent collaboration skills and the ability to support colleagues.
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