Administrator (Mobile Water Solutions UK)
With over 25 years of experience, NSI Mobile Water Solutions, part of Nijhuis Saur Industries (Saur Group), is a leading provider of temporary water and wastewater treatment services. We offer an alternative to fixed plants to help customers maintain continuity of supply to core operations and minimise downtime in a wide range of situations, 24/7, 365 days a year. This role is a 6‑month fixed‑term contract providing vital operational and compliance assistance for the Mobile Water Solutions UK site in Stoke, ensuring smooth day‑to‑day management of facilities, safety procedures, and administrative processes.
Key responsibilities
* Carry out and document weekly fire alarm checks and monthly emergency lighting inspections, ensuring all systems are operational and compliant with UK safety regulations.
* Schedule, track, and document Lifting Operations and Lifting Equipment Regulations (LOLER) inspections, ensuring timely completion and correct certification.
* Conduct regular Legionella risk assessments, temperature checks, and system monitoring to ensure water safety compliance.
* Prepare and maintain detailed reports and records in line with health and safety regulations.
* Coordinate external contractor visits, ensuring appropriate site access, supervision, and adherence to company safety protocols.
* Assess and approve Risk Assessments and Method Statements (RAMS) prior to any site activity, maintenance work, or refurbishment project.
* Assist in the preparation for and execution of internal and external site audits, ensuring all necessary documentation and compliance records are up to date.
* Oversee the performance of the cleaning team, ensuring high standards of cleanliness, adequate stock of cleaning materials, and efficient task completion.
* Support routine maintenance activities, report facility issues, and liaise with service providers for timely resolution.
* Provide administrative and logistical support for office refurbishments, layout changes, and other site improvement initiatives.
* Manage site inventory, ensuring accurate tracking of materials, consumables, and equipment across maintenance and re‑manufacturing areas.
* Organise and participate in bi‑annual stock takes, reconciling discrepancies and maintaining clear documentation for audit purposes.
* Liaise with suppliers to ensure timely replenishment of materials and support cost‑effective purchasing.
* Maintain accurate records of inspections, audits, and facility activities, ensuring all data is accessible and compliant with company policy.
* Provide regular updates and reports to the European Manager, highlighting key compliance activities, site issues, and improvement opportunities.
* Act as the main administrative point of contact for UK facilities, ensuring smooth communication between site teams and the European management structure.
Job requirements
* Proven experience in administration support or a similar role.
* Proficient in English, with the ability to communicate clearly and concisely in both verbal and written forms across all organisational levels.
* Excellent knowledge of Microsoft Office packages (Outlook, Excel and Word), Google sheets.
Benefits
* Training and career development plans with competitive salary, benefits, and incentive.
* Company vehicle and fuel card provided for business purpose.
NSI Mobile Water Solutions is an equal opportunities employer. We invest in diversity, ensure equity and a sense of belonging in our inclusive culture. We have a zero‑tolerance policy for harassment, bias or discrimination towards applicants and employees.
Corporate Social Responsibility
Follow the Net Zero Commitment of the Saur Group to be an environmentally responsible company. Engage in and be part of a socially responsible company creating positive impact to all stakeholders including workers, communities, customers and our planet. Take responsibility and action to protect the health and safety of all employees. Follow relevant, sustainable policies and practices, report social or environmental concerns in their daily work to their line manager and work collaboratively with colleagues and external stakeholders to support initiatives that enhance the company’s overall social and environmental impact. Consistently incorporate social and environmental impact into decision making and follow socially and environmentally responsible practices in daily tasks.
Are you a recruiter?
Please refrain from calling or emailing us unless we have contacted you first. We intend to find our new colleagues ourselves, therefore agency support is not required. Any profiles and resumes sent unsolicited by agencies, even if sent directly to a hiring manager, will be treated as direct applications from the candidate.
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