Reports To: ADMINISTRATION MANAGER
Hours of Work: 08.00 - 17:00 Monday to Friday (1 hour lunch)
Job Purpose
To provide first class, professional administrative support to the Company, along with some support for reception.
Primary Accountabilities
- Releasing of Master Record Cards (MRC) to produce final certificates for new build and repair and overhaul
- Inputting of all orders onto PC for both new build, repair overhaul and acquisition company customers
- Ensuring correct data is inputted and detailed on company certificates
- Processing customer quotation approvals within the department
- Producing customer quotations via internal computer software
- Keeping a clean, tidy and organised system, all paperwork associated with current and past work packs
- Adhering to the appropriate chains of communication within the department and Company
- Strive to be flexible within the department, supporting all team members where necessary (providing cover for reception on rotational basis or as and when required)
- Perform other duties as and when required by the manager / supervisor of the department, such as support to the Purchasing department
- Answering and fielding telephone calls to the correct individuals or departments
- Aim to understand MEL capabilities
Experience Desired
- Knowledge of Logistics Imports/Exports
- Preparation and clearance of all importing and exporting of goods into and from the company, both UK and Overseas
Personal Skills / Attributes
- Good written and verbal communication skills
- Computer literate with basic knowledge of Word and Excel and databases
- Ability to achieve high accuracy of data input over long periods
- Focused on achieving the best possible results
- Methodical approach to work ensuring accuracy at all times
- Reliable and trustworthy
- Ability to work alone. Has the desire to succeed as an individual and within the surrounding team
- Positive approach / attitude to customer service (both internal and external customers)
- Highly driven and self motivated, flexible and adaptable in approachConfident
- Highlight inefficient processes or recommend changes to bring improvement
Salary
- Dependent on skills and experience
