The Role
Are you highly organised, people-focused, and passionate about creating smooth, efficient operations? Do you thrive in a role where every day is different and your work has a direct impact on the running of a school community? We are looking for a dedicated Executive Assistant to play a key role in supporting our CEO/Principle while leading the day-to-day running of our school office.
This role is part of Fedcap UK's Education practice area and you will be working for BP Learning UK Ltd.
* Salary: Term-time working with salary paid at £28,500 - £33,500
* Location: On-site, Doncaster (DN12 4EE)
* Work pattern: Monday–Friday, 8:30–16:30
* Travel: Occasional travel to other schools – driving licence & own vehicle required
* Annual Leave: Up to 13 weeks off per year aligned to school holidays
What You'll Be Doing
Office & Operations Leadership
* Line manage office, site, and transport staff
* Coordinate the day-to-day administrative operations across the school
* Support, supervise and develop staff. including performance management and professional development
* Lead a professional and welcoming front-office service for learners, parents, and visitors
* Maintain efficient filing, documentation and compliance systems both digital and paper-based
Communication & Coordination
* Act as a first point of contact for staff seeking advice on key policies
* Manage communications with parents and schools regarding timetables, attendance and key updates
* Maintain accurate learner records, including system setup and documentation
* Support with the management of SLAs including landscaping, IT, and sports provision
Transport & Logistics
* Oversee learner transport arrangements
* Negotiate with providers, manage budgets and coordinate daily logistics
* Lead procurement and set-up of a new minibus transport system
Digital & Administrative Support
* Manage the Big Picture Doncaster website and update social media platforms
* Provide reprographics, IT and general administrative support to staff
* Process DBS checks and references for new starters
Support CEO/Principle
* Prioritise and filter calls and requests, ensuring effective time management
* Draft high-quality communications and documents on behalf of the CEO
* Organise and facilitate stakeholder meetings, visits and engagements
* Attend key meetings, including personnel, governance and leadership
sessions—to take minutes and coordinate follow-up actions
Undertake additional duties as reasonably required by the CEO
What You'll Bring
We're looking for someone who is:
* Highly organised, proactive and able to manage multiple priorities
* Professional, discreet and confident handling confidential information
* An excellent communicator who builds positive relationships across teams
* Experienced in managing staff and coordinating smooth operational processes
* Skilled in administration, time-management and accurate record keeping
* Confident using digital tools, systems and social media
* Motivated to support a positive, learner-centred school environment
* Committed to safeguarding, equality, and high professional standards
Ready to Make an Impact?
If you're committed to supporting learners and shaping positive futures, we'd love to hear from you. Apply today and help us continue changing lives, one student at a time.
Benefits
* Pension scheme with up to 3% employer match
* Health & wellbeing support, including access to our 24/7 Employee Assistance Programme for you and your family
* Digital gym, mindfulness resources, virtual GP and more
* Enjoy up to 13 weeks off per year aligned to school holidays
INDHP