We’re looking for a highly organised and proactive Business Operations Coordinator to provide exceptional administrative and operational support across our UK and German businesses.
In order to make an application, simply read through the following job description and make sure to attach relevant documents.
This is a unique opportunity to work at the heart of a fast-paced, cross-border organisation, ensuring seamless coordination of diaries, meetings, travel, and internal communications.
What You’ll Be Doing
Diary & Meeting Management
* Manage complex diaries for senior stakeholders across both regions.
* Schedule and coordinate recurring and ad hoc meetings.
* Attend internal meetings to support follow-up actions and build business insight.
* Track meeting frequency and ensure timely preparation.
Travel Coordination
* Organise travel logistics including flights, accommodation, and itineraries.
* Coordinate frequent business travel aligned with operational needs.
* Maintain travel records and support expense reconciliation.
Operational & Project Support
* Provide admin support for ongoing business initiatives.
* Assist with documentation, procurement, and logistics.
* Liaise with internal teams to ensure smooth execution of processes.
* Facilitate collaboration between UK and German teams.
General Administration
* Prepare correspondence, reports, and presentations.
* Maintain filing systems and shared documentation platforms.
* Support internal communications and assist with document translation.
Communication & Collaboration
* Act as a key point of contact between UK and German teams.
* Build strong working relationships across departments and geographies.
* Liaise with external vendors and partners when required.
What We’re Looking For
Essential Skills & Experience
* Proven experience in a senior administrative or coordination role.
* Excellent organisational and multitasking skills.
* Confident supporting C-suite executives and international teams.
* Strong written and verbal communication skills.
* High attention to detail and accuracy.
* Proficient in Microsoft Office and collaboration tools (e.g. Teams, SharePoint).
* Able to work independently and manage multiple priorities.
* Professional, discreet, and adaptable in a fast-paced environment.
Desirable
* Fluency in German is a plus.
* Training in project coordination or executive support.
* Awareness of CSR or ESG initiatives.