Job Description
Property Administrator. OUR CLIENT is a well-established independent property investment and asset management company who have been working with private investors for over 45 years. Their current portfolio spans across London and the UK.
They are now looking for an experienced commercial Property Administrator to assist the Associate Director and the team in their London office.\n\nTHE ROLE REQUIREMENTS for the Property Administrator will include:\n\nCoordinating inspections and managing agents Annual Progress Reports for properties.\nAssisting with the administration of Service Charges budgets from their Managing Agents.\nScheduling and recording implementation of the managing agents' progress with Rent Reviews/Lease Renewals.\nManaging meeting agendas; if required, arranging and keeping record of minutes for internal meetings.\nHandling vacant properties, including assisting with business rates authority correspondence, utility bills, advising the insurer, assisting as necessary with co-ordinating marketing.\nArranging property inspections for the team and external surveyors.\nAssisting with correspondence and co-ordinating property repair work with building surveyors. Co-ordinating and recording progress, keeping up-to-date records.\nArranging and keep records of Land Registry Compliant Plans/Energy Performance Certificates.\nHandling Insurance matters.\nEnsuring documentation for In-house Portfolio is complete and that contact records are up-to-date.\nAssisting with the co-ordination of external surveyors dealing with residential lease extensions where applicable.\nAssisting colleagues with office suppliers and maintenance call outs when required.\nGenerally keeping files and records up-to-date - both paper copies and digital. Managing key holding arrangements where applicable.
\n\n THE PERSON and SKILLS REQUIREMENTS for the Property Administrator:\n\nMUST HAVE 10-15+ years of experience as a Property Administrator, preferably commercial real estate.\nKnowledge of property management systems is a MUST such as QUBE, TRAMPS, YARDI or similar.\nHappy to work in a small friendly team/company. \n\nBENEFITS:\n\n1 or 2 days WFH.\n25 days holiday. \n\nPlease note that due to volume we cannot get back to everyone, however every application is looked at and considered and will be held on Trident International's database for review.
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