Job Description
Project Coordinator
Your new companyHays are recruiting for a permanent Projects Coordinator. This role is hybrid in Manchester City Centre. You will provide day-to-day administrative and property management support to the surveying team. The role supports a portfolio of properties under the guidance of a Surveyor, taking responsibility for occupier matters, service charge budgeting/reporting, compliance monitoring, and coordination with internal teams, occupiers, clients, and suppliers.Your new role
* Support ownership and management of allocated properties within a wider portfolio
* Carry out regular site inspections and record condition, standards, and occupier compliance
* Maintain control of void properties and non-recoverable costs
* Ensure property management systems and lease data are kept accurate and up to date
* Support preparation of service charge budgets and explanatory guides
* Monitor monthly and year-end expenditure against budgets
* Investigate variances, outstanding positions, and backlogs
* Authorise and review supplier payments and prepare client funding requests
* Monitor statutory and internal compliance requirements
* Instruct audits, assessments, and specialist advice as required.
* Read and interpret leases to ensure occupier compliance with obligations.
* Manage occupier applications (alterations, assignments, changes of use, etc.)
* Engage with occupiers through forums, meetings, and customer experience initiatives
* Support place making and V2 initiatives to drive satisfaction and retention
* Assist with monthly, quarterly, and ad-hoc client and management reports
* Support onboarding and offboarding of instructions, including TUPE processes
* Work with client leads on arrears strategies, litigation support, and portfolio objectives.
* Contribute to pitches and opportunities for expanded or new work
What you'll need to succeed
* Administrative support to surveying teams
* Lease interpretation and document management
* Financial awareness (service charge budgets and cost control)
* Compliance and governance monitoring
* Stakeholder communication (occupiers, clients, suppliers)
What you'll get in returnThis role is paying up to £37,000 with excellent benefits and opportunity to develop at a reputable business. What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. # 4793571