Bid Administrator / Bid Coordinator
Office-based in Chigwell, Essex
Full-time, 40 hours per week, Monday to Friday
About RGE:
RGE is a progressive and dynamic business committed to maintaining a supportive and collaborative culture while serving our customers and achieving exponential growth. We work with local authorities, housing associations, and blue-light services, maintaining fire, electrical, air quality, and water hygiene compliance across thousands of homes and public buildings across the UK. Our work includes planned maintenance, reactive repairs, and new installations, all aimed at keeping people safe.
We pride ourselves on creating an empowering culture, offering our teams opportunities to learn, develop new skills, and take on greater responsibilities.
Role Overview:
We are seeking a dedicated, reliable, and detail-oriented Bid Administrator / Bid Coordinator to support our growing bid and tender team. This is a role for someone meticulous, organised, and committed to producing high-quality work while meeting deadlines. You will manage bid processes, ensure submissions are compliant and on time, assist bid writers in proposal preparation, and contribute to compelling, winning bids.
This role is ideal for candidates passionate about bid management, even if they are relatively new to the field. Full training will be provided over a six-month period, with a clear path from Bid Administrator to Bid Coordinator based on successful outputs.
Key Responsibilities:
Core Responsibilities:
Monitor and manage bid opportunities through portals and the Bid Information Portal (BIP)
Track and maintain bid schedules, deadlines, and meetings, ensuring the bid team meets all submission timelines
Collect, organise, and maintain all documents required for bids, including certifications, policies, and company information
Ensure compliance with client instructions, formatting, and mandatory submission requirements
Compile and submit completed bids, confirming receipt and managing any post-submission queries
Maintain version control and accurate records of all bid documentation
Development Responsibilities (as skills grow):
Support bid writers in creating narrative content, graphics, and presentations for proposals
Proofread and check proposals for quality, formatting, compliance, and alignment with company standards
Assist with post-bid activities, including archiving submissions, tracking outcomes, and collating lessons learned to improve future bids
Coordinate contributions from different departments and act as a central point of contact for bid-related communications
Skills and Attributes:
Highly organised, detail-oriented, and able to manage multiple tasks and deadlines efficiently
Reliable, punctual, and committed to consistently meeting deadlines
Proactive with a positive attitude and willingness to go the extra mile
Excellent written and verbal communication skills, with strong attention to formatting and presentation
Comfortable collaborating across functions and departments to ensure smooth bid processes
Willingness to learn and grow within the bid and tender function
What We Offer:
A supportive and collaborative work environment
Clear career development opportunities with a structured path from Bid Administrator to Bid Coordinator
Mentorship program: Pairing with senior bid writers or managers to accelerate learning
Opportunities to develop professionally within a rapidly expanding company
Competitive salary with performance bonuses tied to successful bid awards
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