Job Title: Training Administrator
Location: Wattisham Flying Station, Suffolk
Contract Type: 5 months, 100% onsite
Hours: Part time 24 hours weekly, Mon to Fri (Apply online only), Fri (Apply online only)
Package: Competitive Hourly Rate (Umbrella)
Security: BPSS required.
Scope of Role
Our client delivers several contracts to UK defence customers, including a range of training services. As the company grows, they are expanding their training capability in the rotary aviation domain.
This is a challenging and rewarding position within a busy team delivering aviation maintenance and simulator training to our client's military customers.
Responsibilities
* Welcome guests and manage Academy security pass allocation
* Act as an initial point of contact in the reception area, as required
* Answer incoming calls and face-to-face enquiries
* Conduct visitor pre-screening checks
* Liaise with the camp security team to facilitate access for visitors
* Collect and manage incoming and outgoing mail and parcels
* Manage local catering orders
* Coordinate and support the set-up of local meetings, including provision and removal of refreshments
* Manage incoming and outgoing delivery services
* Manage procurement of all site stock requirements
* Support the Academy Leadership Team with other locally required duties, when available and appropriate
* Process incoming and outgoing communication and correspondence to ensure proper dissemination of information
* Report any facility-related issues
* Occasionally support functional projects
* Manage site resources, including classrooms, conference rooms, briefing rooms and simulators
* Liaise with customer training cell personnel
* Plan and manage course loading and reporting for maintenance training, including distribution of pre-course documents
* Capture and record training data for inclusion in function/programme reports
* Generate and distribute training course reports
* Collate customer feedback data
* Allocate resources in support of maintenance and simulator training, using electronic resource allocation software
* Occasionally work additional hours to cover planned and unplanned absence of the other Training Administrator employed at this site
Basic qualifications (required skills/experience)
* 2+ years' experience in an Office Administrator role
* Experience working with Microsoft Office 365, specifically Word, SharePoint, Lists and Teams
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