Anderson Knight is recruiting a Legal EA for our clients based in Edinburgh.
You will work collaboratively as part of a team, providing executive assistant and administrative support to the personal team and the wider Personal and Family practice area. This role is key to ensuring we deliver an efficient, high-quality service to the client’s external clients.
Salary: Up to £33,000
Key Responsibilities:
• Provide comprehensive diary, email, and meeting management, ensuring lawyers and paralegals are fully prepared.
• Handle incoming client queries and communications professionally, maintaining strong client service standards.
• Manage documents and correspondence, including drafting, proofreading, filing, and maintaining the document management system.
• Support billing and finance processes, including expenses, invoices, and time recording.
• Maintain and update internal systems, databases, and contact lists to ensure accurate records.
• Assist with case management, trust bibles, and the preparation of engagement letters and legal documents.
• Coordinate travel, accommodation, events, and team logistics.
• Liaise with colleagues to ensure work is completed within timescales, providing cover during holidays or absences.
• Undertake specialist administrative tasks in areas such as finance, marketing, and business development.
• Collaborate with other executive assistants and contribute to maintaining a well-organised, efficient office environment.
Requirements:
• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role, ideally within a busy Private Client team.
• Highly organised, able to prioritise and manage time effectively while working under pressure and meeting tight deadlines.
• Excellent communication and interpersonal skills, confident in dealing with clients and colleagues at all levels.
• A strong team player with a proactive, flexible, and adaptable approach to changing priorities and workloads.
• Professional in presentation and attitude, with a commitment to delivering exceptional client service.
• Self-motivated, commercially aware, and able to use initiative to work independently.
• Willingness to occasionally work flexible hours and provide support across different practice areas when required.
Benefits:
• Life Assurance
• Hybrid working
• Performance Bonuses
• Pension
• Income Protection
• Electric car salary sacrifice
• Generous annual leave entitlement (increases with length of service).
If you’re interested in this opportunity, please submit your CV in confidence