EQUANS is looking for a Business Administrator Support Officer to join our team based in Manchester, M12 on a permanent basis. This is a full time role working 37.5 hours per week. On offer is a salary of £20, - £22,, dependant upon skills and experience as well as benefits.
You will provide an efficient and professional administration service to the business covering the Operational and P&D sections. Involved in tasks such as the time recording invoicing and financial processes. aligned to the delivery of the hard services contract and specifications for: Manchester City Council Public Buildings.
What will you deliver?
1. Support the Planning Manager by producing daily updates and weekly reports as required
2. Preparation and completion of invoicing for all work streams
3. Feed into commercial report as required
4. Develop agree and review processes required to deliver the contract
5. Ensure all supplier invoices are accurately and efficiently processed in accordance with relevant policies and procedures
6. KPI contract requirements - service request management)
7. Identifying issues and pro-actively offering solutions to improve performance & include implementation. Continuous improvement as and when issues are identified bring forward ideas and solutions to resolve
8. Raise purchase orders as required in line with policies and procedures
9. Attend Meetings, take transcribe and distribute meeting minutes in line with contract KPIs
10. Liaise with management teams to resolve queries
11. Ensure material purchasing is processed in line with contract requirements to ensure accuracy and timely invoicing
12. Order stationary when required
13. Ensuring time sheets are accurate and processed timely, ensure hours booked to jobs are accurate to ensure invoicing is carried out in line with contract requirements
14. Overtime submission
15. Monitor and track progress of potential overdue orders, closing down of orders, cyclical maintenance activities and monitor/track and report KPIs as required per contract
16. Financial performance of the contract in line with contract KPI requirements
17. Photocopying, scanning and binding documents as required
18. Utilise IT to the full and ensure work is progressed effectively
19. Maintain confidentiality of private and confidential information
20. Any other reasonable management request
21. Adhere to agreed financial timeline in SAP
22. Support FBP with various submissions on a daily, weekly, monthly, and annual basis
23. Liaise with the Shared Service Centre to ensure efficient provision of service alongside contract compliance
24. Managing of Administration Apprentice.
What can we offer you?
On offer is a salary of £20, - £22,, dependant upon skills and experience as well as benefits, which includes;
25. 24 days annual leave(+ public holidays)
26. Life Cover equivalent to 1 timesannual salary
27. Employee discount shopping schemes on major brands and retailers
28. Gym membership discounts
29. Cycle to work scheme
30. Holiday purchase scheme
31. 2 corporate social responsibility days per year
32. Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
33. Attractive Employee Referral Rewards Scheme
34. Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
35. 24/7 Employee Assistance Program and access to mental wellbeing app.
Who are we looking for?
36. Excellent organizational skills
37. Effectively manage time in order to meet deadlines
38. Ability to work on more than one project at a time
39. Ability to process information from more than one source
40. Professional attitude and approach to work
41. Ability to competently operate MS office (Word & Excel)
42. Ability to work to tight deadlines
43. Previous administrator experience would be an advantage
44. Outlook efficient.
Who are we?
EQUANSis a world leader in energy services with nearly, employees working in more than 50 countries, with an annual turnover of over 17 billion euros.
In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.
EQUANS 13, UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.
EQUANS is a Bouygues group company.
What's next?
If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.
At Equans were committed to delivering a culture where everyones voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans youll find a welcoming and open workplace where youre supported and encouraged to be your true self at work. Youll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young ProfessionalsNetwork) and our Disability Network.
For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.
The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.
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