Clean, well-maintained and fully functioning buildings are vital to keeping our customers moving. Businesses need to create positive, lasting impressions and we work with their reputations in mind. That’s why we act fast, solving most problems on the first visit, and why we invest in training and support to keep our teams at the forefront of new techniques. Our mission is to grow to be able to provide meaningful employment to 1000 people.
Sales Invoicing Administrator at NSS Group
Part of the NSS Finance team
£24,000.00 - £25,000.00 per annum
The Business
NSS is proud to have Platinum accreditation from Investors in People. We are a specialist property services supplier. From building maintenance to window and specialist cleaning, platform hire and equipment testing – self-delivered services, anywhere in the UK. Our dependable, in-house team works around the clock and across the country, setting new standards for safety, speed, and consistency.
We are currently recruiting for an experienced Sales Invoicing Administrator to join a well-established growing business based in our Leeds office. You will be working within the Finance department. With a hybrid working arrangement (3 days office based, 2 days working from home) following successful completion of probationary period.
The successful person will ideally have
* Invoicing experience in the property/ facilities management sector is preferred
* Ability to work independently and organise own priorities. Methodical approach, excellent problem solving and interpersonal skills, with the ability to cope calmly under pressure and show/ take initiative.
* Enjoy working as part of a team in a growing business and collaborating with colleagues to achieve positive results.
* Effective communicator, both externally to customers, and internally with other departments
* Excellent data analysis skills using excel and other business software systems
Duties to include:
* Delivery of customer invoicing together with appropriate supporting information on an accurate and timely basis with responsibility for a portfolio of key and non-key accounts
* Uploading invoices to 3rd party portals, as required, and in accordance with NSS customer requirements.
* Ensure that customer PO compliance is occurring throughout the business. Identify and report missing customer POs to the business on a regular basis
* Take initiative to resolve any circumstances that are holding up the invoicing process and liaise/ co-ordinate with other departments to achieve a positive resolution for the business
* Ensure that work completed but not yet invoiced is kept to a minimum in order to optimise cash flow
* Meet deadlines as set and agreed with the Line Manager
* Communicate and report to the Cleaning Division operations department on a regular basis re the status of un-invoiced work
* Maintain continuous records of work invoiced/ not invoiced that can be reconciled to the financial records of the business
IMPORTANT INFORMATION
To ensure a fair and unbiased recruitment process, we have chosen to collaborate with Hubert.ai in this process.
After submitting your application, you will be invited to participate in a chat-based interview with our virtual recruitment assistant, Hubert.
Please complete it as soon as possible. The interview typically takes about 15-20 minutes to complete.
Feel free to check out this article before the interview for tips and tricks: https://www.hubert.ai/insights/advice-before-your-first-hubert-interview
What NSS will give to you:
* Free onsite parking
* Free refreshments with a friendly and sociable office environment
* An opportunity to progress and develop within the company
* 25 days annual holiday + bank holidays
* Monthly Reward and Recognition Scheme where our top performers are rewarded with vouchers for many retailers
* Trade Point Card which will enable you to get 10% off at any B&Q
* Day off for your birthday after length of service
* Eye care vouchers
* Referral bonus scheme
* Medicash health cash plan with discount on dental, health screening, gym discount, store discounts, specialist consultations and much more
* Hybrid working arrangement (3 days office based, 2 days working from home) available upon successful completion of probation period.
NSS Values
* The Safest way
* Continues improvement
* Working Together
* Dependable Service
* Empowering people