Job summary
The South Cotswold Frailty Service is a small, supportive team of healthcare professionals working across five GP practices in the South Cotswolds, providing care and support for people living with frailty.
We are seeking an organised, enthusiastic, and forward-thinking individual with demonstrable management and financial experience to work alongside the Senior Community Matron. The post holder will be a key member of the Frailty team, providing effective and timely administrative, financial, HR, IT, and Information Governance support.
While not essential, this role would suit someone with a background in healthcare/primary care management. This is a permanent position and offers the opportunity to play a vital role in supporting an innovative and friendly team.
If you have the relevant experience and would like to be part of a service that makes a real difference to peoples lives, we would love to hear from you.
Part-time WTE hrs/week) over 2 days
Closing date: 4th March 2026
Interview date: 19th March 2026
Main duties of the job
* Financial planning and management of the frailty budget in collaboration with the directors and Senior Community Matron. Ensuring project remains within the allocated budget.
* Maintaining computerised accounting records and detailed analyses for all cashflow and budget forecasting and bank reconciliations.
* Ensure timely payments of organisational expenses
* Preparation of interim reports if required.
* Liaise with the Accountants / Directors regarding the production of the Annual year end Accounts.
* Ensuring the organisation maintains compliance with its NHS contractual obligations.
* Maintain HR policies and procedures for the service
* Support the Senior Community Matron with administrative aspects of staff recruitment, welfare, health and safety, and discipline and grievance procedures.
* Provision/maintenance of the Staff Handbook, staff job descriptions, contracts and all records.
* Advise on employment legislation as appropriate.
About us
Healthy Corinium employs the South Cotswold Frailty Service, delivering community-based frailty care across the South Cotswolds Primary Care Network. We work in a predominantly rural area, supporting five GP practices, and are proud to be a friendly, innovative, and supportive team.
We are committed to developing a skilled and motivated workforce, enabling staff to deliver safe, high-quality, and value-for-money care that makes a real difference to our local population.
Our service provides evidence-based care for adults living with moderate to severe frailty, working closely with One Gloucestershire partners to reduce the risk of deterioration and crisis. We focus on supporting people to maintain their independence and remain in the place they call home.
We work collaboratively with system partners to promote shared decision-making, coordinated and continuous care, and to support the development of the emerging Neighbourhood model of health and care. Multidisciplinary team working is central to how we deliver care and support both patients and staff.
Details
Date posted
10 February 2026
Pay scheme
Agenda for change
Band
Band 7
Salary
£47,810 to £54,710 a year pro-rata
Contract
Permanent
Working pattern
Part-time, Flexible working
Reference number
A
Job locations
Watermoor Point
Watermoor Road
Cirencester
Gloucestershire
GL7 1LF
Job description
Job responsibilities
MAIN DUTIES AND RESPONSIBILITIESFinancial Management
* Lead financial planning and management of the annual frailty budget with the Finance Director and Senior Community Matron.
* Maintain accurate financial records, including income, expenditure, forecasting, and monthly bank reconciliations.
* Ensure timely payment of salaries, HMRC, and other organisational expenses.
* Prepare financial reports for the PCN, ICB, and Healthy Corinium Directors.
* Complete annual financial returns, including NHS Pension reconciliations, and support year-end accounts.
* Ensure the service operates within budget and meets NHS contractual requirements.
* Authorise ordering of equipment, stationery, and clinical/technical supplies.
HR Management
* Administer monthly payroll and monitor mileage claims and parking permits.
* Maintain staff records, including professional registration, DBS, insurance, and emergency contacts.
* Manage annual leave, sickness, and special leave processes.
* Maintain and review HR policies and procedures with the Senior Community Matron.
* Support recruitment, staff welfare, and formal HR processes.
* Monitor and report compliance with statutory and mandatory training and organise training as required.
* Maintain staff handbooks, job descriptions, contracts, and employment records.
Administration, Organisation & Planning
* Coordinate the review and updating of service policies and procedures.
* Organise and support meetings, including agendas, minutes, and action tracking.
* Liaise with GP practices regarding accommodation and infrastructure for staff.
* Provide general administrative support to the clinical team.
Performance Review & Quality Improvement
* Use initiative and problem-solving to support effective service delivery.
* Analyse information to support service improvement and performance.
* Support the Senior Community Matron and Frailty Team to ensure service success.
Information Management and Technology
* Maintain IT asset registers and documentation.
* Arrange IT access and equipment for staff, including starters and leavers.
* Lead completion of the annual Information Governance DSP Toolkit and maintain IG documentation.
* Use IT systems to produce reports and service documentation.
* Manage the frailty service mobile phone account.
Premises Management
* Liaise with Watermoor Point regarding office accommodation and associated services.
Health & Safety and Security
* Ensure compliance with health and safety legislation and organisational policies.
* Maintain risk assessments and safe systems of work.
* Ensure appropriate insurance cover is in place.
* Monitor PAT testing, medical equipment checks, and incident reporting.
* Develop and maintain the Business Continuity Plan.
Communication
* Liaise effectively with internal and external stakeholders, including PCN and ICB colleagues.
* Communicate clearly with staff and partners and escalate risks appropriately.
Equality and Diversity
* Act in accordance with equality, diversity, and inclusion policies and legislation.
* Respect the dignity, rights, and beliefs of patients, carers, colleagues, and partners.
Personal / Professional Development
* Participate in appraisal and performance review processes.
* Take responsibility for ongoing learning and development.
Confidentiality
* Maintain confidentiality of all patient, staff, and organisational information in line with policy and legislation.
General
* Work collaboratively to support a positive and productive working environment.
* Undertake other reasonable duties as required by the Healthy Corinium Directors or Senior Community Matron.
Job description
Job responsibilities
MAIN DUTIES AND RESPONSIBILITIESFinancial Management
* Lead financial planning and management of the annual frailty budget with the Finance Director and Senior Community Matron.
* Maintain accurate financial records, including income, expenditure, forecasting, and monthly bank reconciliations.
* Ensure timely payment of salaries, HMRC, and other organisational expenses.
* Prepare financial reports for the PCN, ICB, and Healthy Corinium Directors.
* Complete annual financial returns, including NHS Pension reconciliations, and support year-end accounts.
* Ensure the service operates within budget and meets NHS contractual requirements.
* Authorise ordering of equipment, stationery, and clinical/technical supplies.
HR Management
* Administer monthly payroll and monitor mileage claims and parking permits.
* Maintain staff records, including professional registration, DBS, insurance, and emergency contacts.
* Manage annual leave, sickness, and special leave processes.
* Maintain and review HR policies and procedures with the Senior Community Matron.
* Support recruitment, staff welfare, and formal HR processes.
* Monitor and report compliance with statutory and mandatory training and organise training as required.
* Maintain staff handbooks, job descriptions, contracts, and employment records.
Administration, Organisation & Planning
* Coordinate the review and updating of service policies and procedures.
* Organise and support meetings, including agendas, minutes, and action tracking.
* Liaise with GP practices regarding accommodation and infrastructure for staff.
* Provide general administrative support to the clinical team.
Performance Review & Quality Improvement
* Use initiative and problem-solving to support effective service delivery.
* Analyse information to support service improvement and performance.
* Support the Senior Community Matron and Frailty Team to ensure service success.
Information Management and Technology
* Maintain IT asset registers and documentation.
* Arrange IT access and equipment for staff, including starters and leavers.
* Lead completion of the annual Information Governance DSP Toolkit and maintain IG documentation.
* Use IT systems to produce reports and service documentation.
* Manage the frailty service mobile phone account.
Premises Management
* Liaise with Watermoor Point regarding office accommodation and associated services.
Health & Safety and Security
* Ensure compliance with health and safety legislation and organisational policies.
* Maintain risk assessments and safe systems of work.
* Ensure appropriate insurance cover is in place.
* Monitor PAT testing, medical equipment checks, and incident reporting.
* Develop and maintain the Business Continuity Plan.
Communication
* Liaise effectively with internal and external stakeholders, including PCN and ICB colleagues.
* Communicate clearly with staff and partners and escalate risks appropriately.
Equality and Diversity
* Act in accordance with equality, diversity, and inclusion policies and legislation.
* Respect the dignity, rights, and beliefs of patients, carers, colleagues, and partners.
Personal / Professional Development
* Participate in appraisal and performance review processes.
* Take responsibility for ongoing learning and development.
Confidentiality
* Maintain confidentiality of all patient, staff, and organisational information in line with policy and legislation.
General
* Work collaboratively to support a positive and productive working environment.
* Undertake other reasonable duties as required by the Healthy Corinium Directors or Senior Community Matron.
Person Specification
Experience
Essential
* Significant experience of successfully operating in a management position.
* Experience of managing financial budgets, invoicing & procurement.
* Strong HR leadership and people management skills.
* Demonstrable experience and or knowledge of the public sector.
* Ability to manage multiple tasks within defined timescales.
* Experience of managing risks and reporting.
Desirable
* Demonstrable experience and or knowledge of primary care.
COMMUNICATION
Essential
* Able to communicate effectively with all stakeholders both verbally & in writing.
* Good level of information management and technology skills.
ANALYTICAL & JUDGEMENT
Essential
* Numerate and able to understand financial issues combined with analytical skills.
* Able to understand complex situations and information.
* Using a range of skills to decide the best course of action from a range of options and consider the implications of each of these.
* Be able to manage conflict.
* Strong IT skills
Qualifications
Essential
* Educated to degree level or significant experience of working at a similar level in primary care.
* Evidence of continued professional development.
PLANNING & ORGANISATIONAL
Essential
* Excellent organisational and interpersonal skills.
* Experience of setting up and implementing internal processes and procedures.
* Able to plan and organise own time and workload.
* Working to tight and often changing timescales
TRAINING & DEVELOPMENT
Essential
* Willingness to undergo education and or training as required.
* Willingness to work towards professional and performance objectives (appraisal).
PERSONAL ATTRIBUTES
Essential
* Demonstrates motivation, reliability and commitment to team working and development of others.
* Flexibility, commitment and adaptability.
* Can demonstrate an ability to value others opinions
Person Specification
Experience
Essential
* Significant experience of successfully operating in a management position.
* Experience of managing financial budgets, invoicing & procurement.
* Strong HR leadership and people management skills.
* Demonstrable experience and or knowledge of the public sector.
* Ability to manage multiple tasks within defined timescales.
* Experience of managing risks and reporting.
Desirable
* Demonstrable experience and or knowledge of primary care.
COMMUNICATION
Essential
* Able to communicate effectively with all stakeholders both verbally & in writing.
* Good level of information management and technology skills.
ANALYTICAL & JUDGEMENT
Essential
* Numerate and able to understand financial issues combined with analytical skills.
* Able to understand complex situations and information.
* Using a range of skills to decide the best course of action from a range of options and consider the implications of each of these.
* Be able to manage conflict.
* Strong IT skills
Qualifications
Essential
* Educated to degree level or significant experience of working at a similar level in primary care.
* Evidence of continued professional development.
PLANNING & ORGANISATIONAL
Essential
* Excellent organisational and interpersonal skills.
* Experience of setting up and implementing internal processes and procedures.
* Able to plan and organise own time and workload.
* Working to tight and often changing timescales
TRAINING & DEVELOPMENT
Essential
* Willingness to undergo education and or training as required.
* Willingness to work towards professional and performance objectives (appraisal).
PERSONAL ATTRIBUTES
Essential
* Demonstrates motivation, reliability and commitment to team working and development of others.
* Flexibility, commitment and adaptability.
* Can demonstrate an ability to value others opinions
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
South Cotswold Frailty Service
Address
Watermoor Point
Watermoor Road
Cirencester
Gloucestershire
GL7 1LF
Employer's website
https://www.phoenixhealthgroup- (Opens in a new tab)
Employer details
Employer name
South Cotswold Frailty Service
Address
Watermoor Point
Watermoor Road
Cirencester
Gloucestershire
GL7 1LF
Employer's website
https://www.phoenixhealthgroup- (Opens in a new tab)