We are currently looking to recruit an Purchase Ledger Administrator to be based at our Banbury office, reporting directly to the Finance Supervisor.
Location: Banbury
Hours: Monday- Thursday 08:30am- 17:00pm, Fridays 8:30am-15:30pm
Purpose:
To Input data and maintain accurate financial records for both Sales, Purchase and General Ledgers, to ensure suppliers are paid to terms, to ensure debts are paid on time and to provide any ad hoc support to the Finance Supervisor as and when required.
Key Responsibilities
* Create new supplier accounts
* Process purchase invoices in document management system
* Processing manual invoices and credit notes in accounting system
* Arranging approval of invoices for payment
* Reconcile supplier statements and resolve reconciling items
* Highlight and put on hold incorrect invoices and inform suppliers
* Liaise with and report to relevant stakeholders regarding unmatched invoices
* Provide analysis including reporting on overdue creditors, payments patterns with suppliers to investigate, Goods Received not Invoiced etc
* Deal with telephone and email queries from suppliers
* Process sterling payment runs mid – month and month end
* Process foreign payments
* Periodically deal with customer queries and debt collection
* Provide administrative support when required
* To carry out any other duties that may reasonably added to this role
* Skills and Profile Required
o Confidence and appropriate etiquette in responding to inbound calls and emails received internally and externally
o Attention to detail regarding data entry, and competence in checking own inputs ensuring no errors
o Ability to work to an intermediate level in Excel
o A demonstrable ability to learn new systems and processes
o An ability to use initiative and apply problem-solving skills where appropriate
o Good interpersonal and communication skills
o Ability to work well both independently and in a team
o Strong organisational, planning and time management skills
o Previous purchase ledger experience (desirable)
o Previous Finance admin experience (essential)
The Benefits:
* 23 days holiday rising to 25 days holiday after five years’ service (plus UK bank holidays)
* Annual Bonus (should the business hit agreed targets) – after probationary period
* Life Insurance
* Holiday Buying Scheme (giving you the opportunity to buy an additional five days’ holiday) – after probationary period
* Cycle Scheme – after probationary period
* Health Cash Plan Scheme (after one years’ service) including:
o Dental
o Optical
o Health & Wellbeing and health screening
o Combined Physiotherapy
o Chiropody
o Employee Perks Portal
* Training opportunities
* Excellent career progression opportunities
* Ad-hoc employee functions including bi-annual Summer Social (usually held in June each year)
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